Rutgers, The State University of New Jersey is seeking a Patent Administrator for the Office of Research Commercialization. Reports to the Assistant Director of Intellectual Property.
Under direction, the Patent Administrator is responsible for certain phases of intellectual property docketing, as well as, the intake, review and processing of electronic and print communications to and from the university as they relate to the ongoing invention disclosure, patent application preparation and patent application prosecution process, so as to ensure timely actions for the protection of the University's intellectual property. Responsible for creating and obtaining executed formal documents from inventors, populating and maintaining selected data fields in our patent database (Inteum), ensuring data integrity of the patent database, following up on any inaccurate, incomplete or required information, creating physical and electronic files for file retention and updating such files on a regular basis, preparing and sending selected types of correspondence to inventors and law firms in accordance with current Standard Operating Procedures, reviewing in-coming and outgoing documents for completeness and accuracy, and completing/coordinating other duties or special projects, such as report generation.
Prepares and drafts correspondence to the inventors in accordance with ORC's current SOP's (reporting of patent prosecution matters, such as filings, publications, issuances, etc.) to keep the faculty appraised on the status of their respective Notice of Inventions (NOI's) and filed patent applications.
Diligently follows up on any missing formal documents, inaccurate, incomplete or missing files, required data and creating and organizing physical and electronic patent legal files for patent file retention.
Coordinates obtaining executed formal documents from inventors (executed NOI's, Assignments and Declarations) and Rutgers management of Power of Attorney process and arranging for notary public, when necessary, and review of incoming and outgoing documents for completeness and accuracy for responses to US Patent Office.
Coordinates obtaining the necessary documentation (such as patents and publications) to prepare Information Disclosure Statement filings.
Schedules meetings and conference calls, and assists in special projects.
Minimum Education and Experience:
Minimum of two (2) years of equivalent experience
Equivalent experience, education and/or training may be substituted for the education requirements.
Required Knowledge, Skills, and Abilities:
The candidate should be detail oriented, thorough, have excellent communication skills, be able to work independently to meet deadlines, and have a proven ability to use a complex database, such as to enter and manipulate data and manage the generation of reports to be output from the patent database.
The position requires the creation of daily communications to keep the inventors abreast of developments in their respective intellectual property, e.g., by email, regular surface email or Express Mail
A basic but clear understanding of the details of the patenting processes in the US is required in order for the candidate to function effectively in this position.
Two to three (2-3) years of experience in a professional law firm as a patent legal assistant
Familiarity with the International patenting processes (e.g. PCT and EPO).
A basic but thorough understanding of the patenting processes in the US, PCT and other foreign jurisdictions
The position will be responsible for mastering software tools at the USPTO website (e.g. PAIR), and other standard patent related search engines.
The position would be responsible for mastering use of Inteum, our patent database, and creating professional reports using Excel, Word and our Inteum patent database.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was ...at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.