Job Requisition Number: 23770. Berkeley Law is one of 14 schools and colleges at the University of California, Berkeley. It is consistently ranked as one of the top law schools in the nation. The law school has produced leaders in law, government, and society, including Chief Justice of the United States Earl Warren, Secretary of State of the United States Dean Rusk, Attorney General of the United States Edwin Meese, United States Secretary of the Treasury and Chairman of the Federal Reserve G. William Miller, and former Solicitor General of the United States Theodore Olson.
At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.
The Robbins Collection was established in 1952, and is an international center for comparative legal and historical studies that attracts students and leading scholars from universities and research institutions around the world, and its library ranks among the very best in the fields of religious and civil law.
The Assistant Director manages administrative operations, staff, and programs of the Robbins Collection.
•Manages, plans and administers a range of administrative operations in a department. Supervises implementation of and compliance with university policies and procedures •Manages staff hiring needs and recruitment policies •Analyzes personnel needs, monitor and evaluate administrative staff performance to ensure the smooth functioning of department programs and functional areas, and takes disciplinary action if necessary •Works with Director to reconcile academic program needs and objectives with annual and long-term budget goals •Keeps accurate and complete records, manages calendars, and works with Publications and Communications Specialist to ensure that shared folders are up-to-date •Proficient with Office Suite, Excel, planning and management software •Acts on behalf of unit in departmental meetings or other settings as required by Director •Coordinates regular staff meetings, reviews unit programming at request of Director, provide project assistance to Director and Robbins staff as needed •Work with both internal and external vendors to plan, coordinate, and oversee the all event-related activities •Oversee the arrangement and processing of travel arrangements including both domestic and foreign •Acts on behalf of the Director to schedule meetings, workshops, lecture series, and other academic and public programs, including educational and community outreach, conferences, events and exhibits, and annual fellowship program •Direct Publications and Communication Specialist to establish advance advertisement of events and ensure that information reaches the target audience in a timely manner •Ensure that website content is easy to navigate and information is both current and effective •Coordinates internally and with campus units to hire; request services and equipment; process payments and manage the day-to-day administrative operations of the department •At the request of the Director, drafts communications, evaluates unit programming, and develops the budget narrative •May serve on committees, representing department/unit in law library, law school and campus meeting •In the absence of the Director, assumes responsibility for general direction of the Robbins Collection •Interacts with scholars, fellows, guests, visitors, and speakers from universities and research institutions in the United States and abroad• Experience in an academic unit or similar research or cultural institution environment. • Proven ability to organize department work functions in an efficient and effective manner. • Skills to work collaboratively with other campus locations • Supervisory experience with demonstrated strong management and conflict resolution skills to effectively lead and motivate others • Strong computer skills and the ability to quickly and easily learn new software. • Excellent verbal, written and interpersonal communication skills • Strong time management skills to effectively prioritize and manage multiple important priorities simultaneously • Excellent customer service skills and the ability to work within a diverse and multi-cultural group and interact diplomatically with persons from varied backgrounds and countries • Proven skills to quickly evaluate complex issues and identify multiple options for resolution. • Solid experience with budget planning and management • Ability to work independently and collaboratively as member of a group • Familiarity with UC Berkeley Campus Shared Services (CSS), reimbursement processes, travel policies, hiring processes, event planning and management, budget management, and campus policies desired • Ability to successfully pass a background check • Bachelor's degree in related area and/or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.