Full Time 40 hours Grade 010 Office of Counsel - URMC & SH Schedule 8:30 AM-5 PM Responsibilities Job Summary: Under general direction from Senior Counsel, and with significant latitude for independent judgment, the Paralegal applies knowledge of the legal system and substantive and procedural law in providing work of a legal nature under the supervision of Senior Counsel. This work requires knowledge of certain laws and legal concepts, applicable to corporate, litigation and privacy issues as well as a familiarity with specific federal, state and local court rules and procedures. The Paralegal provides legal assistance by adhering to recognized ethical standards and rules of professional responsibility which enable the University of Rochester attorneys to deliver legal services more efficiently and economically. This work requires a high degree of organization and attention to detail, as well as the ability to work independently. Furnishes paralegal, contracts administration and administrative support for attorneys within the Office of Counsel to the Medical Center. Job duties include preparation and administration of legal documents, correspondence, reports, contracts; coordination of corporate filings as needed and organization of corporate records if requested. Successful candidates will perform due diligence tasks related to the Medical Centerâ™s mergers and acquisitions, and will draft and manage routine contracts such as confidentiality/non-disclosure agreements, medical student and residency training agreements, and professional service contracts. Familiarity with or willingness to learn laws, rules and regulations pertaining to complex health care environment is required. Job Duties: Researches and analyzes law sources such as statutes, judicial decisions, legal articles and legal codes to prepare and administer legal documents such as contracts, corporate documents, etc. under supervision of attorneys. Prepares reports and recommendations based upon analysis of information gathered. Draft correspondence and other written materials. Edit documents to ensure accuracy, format and organization. Draft, review and manage routine contracts including training agreements, professional service agreements, routine amendments, and other contractual work as assigned. Maintains relationships with internal and external stakeholders (administrators, faculty, vendors, etc.) to achieve resolution of issues arising from agreements/contacts. Assist with business transaction closings and pre and post-closing matters. Performs due diligence reviews, organizes and reviews due diligence materials in anticipation of University acquisition of or merger with existing corporate entities searches. Conducts legal research to identify issues that may affect the potential acquisition. Must be familiar with and able to navigate public and propriety databases that contain critical information and must be able to analyze and synthesize data obtained from those and other sources. Searches public records at the Federal, State and local level pertaining to the specific identified acquisition. Analyzes the materials obtained and summarizes the results of the search in an organized manner to be presented to Senior Counsel. Anticipates requirements to ensure smooth transactions. Under general supervision of Senior Counsel, responsible for responding to general procedural questions from Medical Center employees about subpoenas, medical records authorizations, notice of motions and orders to show cause. Assists Medical Center personnel with resolving scheduling conflicts and other questions that arise from subpoenas or document demands. Must have working knowledge of certain specific state and federal laws protecting the confidentiality of medical information, court rules that pertain to subpoenas, and the Medical Centerâ™s HIPAA Privacy policies. Needs to be able to identify situations that are more complex or that require interpretation or reconciliation of conflicting laws, and bring these situations with all the relevant facts to senior counsel so that he or she can provide internal legal advice. Keeps abreast of trends in healthcare laws and regulations by studying current literature, etc. Must be able to work independently to identify factual circumstances where these laws are applicable and situations where referral to an attorney for interpretation is appropriate. Must be able to formulate strategies for activities in a manner that is effective and compliant with these statues and regulations. Create and deliver education, on behalf of senior counsel, to ensure leaders and staff are informed and appropriately compliant. Counsels and advises staff/faculty as appropriate to ensure compliance with applicable laws and regulations. Organize corporate governance records for University and its affiliates. Responsible for oversight and maintenance of organized files for corporate legal matters including files of legal documents, or other materials. This duty is significant both operationally and legally from a reporting and compliance stand point. Work must be accurate and error free to assure compliance with federal and state regulations. Failure can result in significant, costly sanctions to the University and affiliates. Other duties, including executive administrative assistance as necessary or assigned. Qualifications A certificate of completion or a degree from an approved paralegal program or post-secondary institution with 3-5 years of office, admin or legal experience; or a baccalaureate degree (business related discipline preferred) with 3-5 years of law related experience. Ability to properly handle materials that are highly sensitive and confidential. General knowledge of legal terminology and procedures. Ability to establish and maintain effective working relations with others. Exceptional ability to communicate effectively orally and in writing. Strong attention to detail and the ability to organize and prioritize workload, and address multiple tasks/deadlines. Ability to maintain calm and be productive under time deadlines. Ability to work independently and be self-starting. Expert knowledge of administrative and clerical procedures and systems such as word processing systems, records management systems, file organization and maintenance, preparation of standard forms and other typical office procedures and terminology.
The University of Rochester is one of the country's top-tier research universities. Our 158 buildings house more than 200 academic majors, more than 2,000 faculty and instructional staff, and some 11,100 students.
Learning at the University of Rochester is also on a very personal scale. Rochester remains one of the smallest and most collegiate among top research universities, with smaller classes, a low 10:1 student to teacher ratio, and increased interactions with faculty.