Position Summary At Stony Brook Medicine, our Procurement Associate / Officer IIs will be responsible and must be familiar and adept with the proper execution of high volume, lower to mid-range dollar transactions related to the purchasing and acquisition of goods, commodities, equipment, contracts, and services as needed or required to sustain and safe guard the Hospital's resources. Assigned purchasing/financial areas of responsibility may be related to Contract/Services, including service maintenance, software, memberships, consulting and IT contracts; and/or Equipment, Construction at the scope and threshold for Construction, P.M.O., Facilities, Equipment, and Physical Plant including capital projects, architectural and engineering and consulting contracts, developing bid specifications that meet the hospital's clinical and or structural needs, for supplies, maintenance and repair; and/or General/Medical Commodities which address and maintain all routine day-to-day product supply for both general and clinical areas, GPO /Consortia utilization, bulk buying, developing and maintaining standing and blanket orders in accordance with usage demands. All areas handle emergencies as needed in accordance with NYS Procurement Guidelines, with proper approval from OSC and/or Attorney General's Office, and payment for all goods and services received at University Hospital Medical Center in accordance with SUNY and New York State Policies and Procedures and Standards. Officers will be required to become proficient in NYS Procurement Law and SUNY Policies. Officers must maintain procurement goals and standards outlined by the State of New York. Qualified candidates should demonstrate excellent interpersonal skills, negotiating capability and time management skills. They should have attention to detail and be able to work with all levels of the organization. Duties of a Procurement Associate, may include the following but are not limited to: (Actual duties will be determined by area or division of assignment and to be clarified by a Performance Program) The incumbent will self-reliantly have the primary responsibility to execute simple to more technical small low to mid dollar value purchasing transactions and acquisitions after being educated on processes. Included in these responsibilities are: Department Head interaction for project planning, development of bid specification, valid justifications, vendor research, developing evaluation criteria, review and validate user information, vendor responsibility review, developing evaluation criteria, conform language to be in compliance with New York State requirements, participating in evaluation selection process for awards, narratives for submissions to the Office of the State Comptroller, interaction with SUNY legal staff, review and expedite contracts, purchase orders, change notices, blanket and standing orders, etc., to ensure timely payment of invoices against issued purchase orders. After initial training period Officers will work independently with minimal supervision once established (upon completion of training/probation period). Develop, solicit, and award sealed bids, requests for proposals, request for qualification and request for information; responsible to process varied dollar and simple to complex purchasing transactions up to $500,000.00 independently and with supervision for more complex transactions and/or higher dollar thresholds, (may require OSC and/or AG approval. Interact and meet with department heads for project planning, development of bid specifications, valid justifications, vendor research, develop evaluation research for timely awards, develop evaluation criteria, participate in evaluation and selection process, and provide guidance and instructions in the preparation of requisition approvals for user departments, narratives for submissions to the Office of the State Comptroller, interaction with SUNY legal staff; review, expedite contracts and purchase ord
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.