Administrative Coordinator/Paralegal, Knight First Amendment Institute
October 26, 2017
New York, New York
Advertised Summary Job Description: The Knight First Amendment Institute works to preserve and expand the freedoms of speech and the press in the digital age through strategic litigation, research, and public education. We aim to be a vibrant community, a generator of new ideas, a distinctive voice for these fundamental freedoms in public discourse, and an effective defender of these freedoms in the courts. More information about the Institute's work is available at knightcolumbia.org.
Reporting to the Executive Assistant, the Administrative Coordinator/Paralegal will be responsible for a broad range of paralegal and administrative responsibilities, including drafting and tracking Freedom of Information Act requests, managing legal files and updating dockets, managing bar admissions for the Institute's attorneys, supporting the financial processes of the department, planning events, and managing the day-to-day operations of the department. The Administrative Coordinator/Paralegal must be resourceful, proactive, able to work both independently and collaboratively, and enthusiastic about the mission of the Institute.
Responsibilities: 1.Review legal documents and reports to ensure accuracy and conformance with legal form; research and analyze legal sources e.g. statutes, recorded judicial decisions, law review articles; obtain necessary files, documentation and reports for litigation; manage and coordinate legal intake; track Freedom of Information Act requests and court deadlines; manage bar admissions and legal files.
2.Coordinate events; communications and press outreach; additional research projects as needed.
3.Responsible for the day-to-day management of the office ensuring the smooth functioning of the office, including all issues related to office equipment, phone coverage, and facilities.
4.Work on office projects, perform related research, database entry and generate reports.
5.Manage and reconcile departmental accounts; liaise with vendors regarding contracts; prepare travel & business expense reports; responsible for purchasing and accounts payable.
6.Additional duties as needed.
General Minimum Qualifications: Bachelor's degree or equivalent.
Additional Specific Minimum Qualifications: Excellent interpersonal skills, judgment and tact in dealing with confidential information required. Must be proactive, flexible and able to manage multiple tasks efficiently while working productively and cooperatively in a team-oriented, start-up environment. Excellent written and verbal communication skills necessary. Strong computer skills required, including proficiency with Microsoft Office and Outlook.
Preferred Qualifications: 1.Ability to quickly learn the university's online processing platforms. 2.Experience with HTML a plus. 3. One year of related experience.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_165235
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.