The Seattle office of K&L Gates is seeking to hire a Practice Administrator. Practice Administrators work together with the Practice Area Leaders (PALs), Practice Group Coordinators (PGCs), and select Firmwide departments to support the practice’s business operations. The purpose of this position is to support the administrative requirements related to operating the firm’s legal practice areas. In addition to supporting the group’s operational strategy, the Practice Administrator (PA) provides a seamless high quality of service to lawyers and timekeeping staff, understands the needs of lawyers and timekeeping staff in the group, fosters teamwork and provides a positive working and service environment for all involved in the support of the Firm’s business.
Works closely with the PALs and PGCs to implement daily operations of the practice - This requires the PA to stay involved with the practice. The expectation is that the PA completes Sr. Paralegal client assignments at a reduced FTE.
Schedules and coordinates support for practice orientations, training and other practice initiatives as appropriate.
Establishes, trains and ensures appropriate processes and best practices are followed throughout the practice to mitigate risk management concerns.
Liaises with the firm’s Information Technology Business Transformation Office to keep abreast of current practice management technologies and software solutions.
Liaises with Library Services personnel regarding the coordination of all library orders for the practice.
Attends and participates in practice group meetings, conveying the agenda, keeping minutes and circulating progress reports on activities. Follows up on action items from practice meetings.
Liaises with Financial Services and Business Analysts to compile information, analyze data and assist in the creation of financial reports for the practice areas.
Assists in monitoring budgets assigned to matters with regard to assigned timekeepers allotted hours, progress in billing as determined by the client engagement and in conjunction with the Firm’s Legal Pricing and Practice Management Director and staff.
Assists in the management of the practice expense approval process and assists in the execution of certain large scale practice initiatives.
Prepares and distributes lateral personnel reports.
Coordinates and participates in specific initiatives related to client development or brand building efforts led by, and in conjunction with, members of the Marketing and Business Development team.
Manages the distribution of practice information to external mailing lists of relevant contacts using appropriate administrative services personnel as required for maintenance of various lists in firm enterprise client management software systems.
Keeps attorneys informed regarding appropriate practice professional conferences and seminars.
Assists in compiling information for legal directories.
Manages and updates practice intranet pages on Compass, including organization charts, maps, brochures and membership spreadsheet.
Manages and updates new hires, including adding them to distribution lists and organization charts, coordinating their respective biographies and confirming photo
Prepare and maintain guidebooks which include an overview of all aspects of business development in order to seamlessly support the PGC, PALs and the REPA
Prepare and maintain reports relating to pitches made to clients and potential clients.
Establish business protocols to promote firmwide practice group procedures.
Generate Headcount and Utilization reports by Practice Area, Lawyer Classification and Region.
Experience and skills required:
Bachelor’s degree strongly preferred
Certified Paralegal Designation of Project Management Designation preferred
Relevant law firm or professional services operations and management experience
Must possess superior organizational and time management skills, excellent written and oral communication skills and ability to work in a fast-paced environment and build credibility with lawyers
Ability to set structure where none currently exists
Diplomacy and the ability to get others to collaborate without overt use of authority
Ability to sell needs of the practice group to others
Attention to detail
Ability to multi-task
Ability to maintain confidentiality of all firm and client related information
K&L Gates LLP delivers legal services on an integrated and global basis, with over 2,000 lawyers located in 47 cities on five continents. We represent a broad array of leading global corporations in every major industry, capital markets participants, and ambitious middle-market and emerging growth companies. We also serve public sector entities, educational institutions, philanthropic organization...s, and individuals. Our lawyers counsel clients on their most sophisticated legal challenges in all areas of corporate and regulatory law as well as litigation.
We are leaders in legal issues relating to industries critical to the economies of both the developed and developing worlds—technology, manufacturing, energy, transportation, telecommunications, financial services, and life sciences, among others.