Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The School of Medicine (SOM) has an outstanding opportunity for a Director, Housestaff Affairs.
Under the direct supervision of Assistant Dean for Graduate Medical Education, Office of the Dean School of Medicine, the Director for Housestaff Affairs in the Graduate Medical Education (GME) Office at the University of Washington School of Medicine, in collaboration with other GME stakeholders and leadership, is responsible for overseeing day-to-day operations and functions related to the oversight and management of housestaff.
This position requires substantial organization, problem-solving, project management and communication skills with frequent and substantive interactions inside and outside the GME Office. Individual initiative, good judgement, professional discretion regarding sensitive and confidential matters, and customer service skills are necessary for the responsibilities assigned. This position requires accuracy, efficiency, flexibility, creativity, and ability to serve multiple stakeholders, while working within UW regulations.
The position also interfaces frequently with SOM, Labor Relations, UW Attorney General's Office, DOM Human Resources, Academic Human Resources, and UW Benefits Office.
This position will be the key point of contact for the UW Housestaff Association union, including participating in collective bargaining agreement negotiations with the UWHA and serving on the Housestaff Advisory Committee.
Support programs and housestaff on a daily basis as a subject matter expert on human resources matters (e.g., leave eligiblity and administration, disability accommodations), consistent with state and federal law, University of Washington, School of Medicine and GME policies, ACGME policies, the UWHA collective bargaining agreement, and regulations of affiliated institutions. Identify and escalate sensitive matters to the Assistant Dean.
Demonstrate independent judgment, analysis, review and decision-making related to the interpretation and application of complex, multiple source policies and procedures.
Conduct local investigations regarding resident/fellow matters and evaluate and discuss resolution options, as needed.
Provide confidential review of healthcare provider documentation for various housestaff leave requests, as needed.
Educate and support programs regarding leave administration for housestaff.
Liaise with Academic Human Resources, Campus Human Resources Operations, School of Medicine Dean's Office Personnel Unit, Labor Relations.
Collective Bargaining Unit and Collective Bargaining Agreement
Support programs in implementation of collective bargaining agreement and establishing program level policies. Advise on routine questions and identify and share best practices. Identify areas for training and education.
Manage GME Office responsibilities related to collective bargaining agreement with the UWHA, including submission of member rosters to UWHA, disbursement of annual home call and travel stipends, bike and childcare funds, termination reports, information requests, updating the Implementation Guide (FAQ) as needed.
Serve as a member of the joint labor management committee (Housestaff Advisory Committee).
Participate actively in negotiation of the collective bargaining agreements with the UWHA on behalf of the University of Washington and the GME Office.
Direct oversight of team that manages the resident/fellow appointment and credentialing process, visiting resident credentialing, maintains resident and fellow records, assists with loan deferments, and other financial issues.
Develop and implement institutional policies on credentialing requirements to ensure compliance with internal (e.g., medical staff bylaws, participating hospital policies, UW GME policies) and external regulatory requirements (e.g., the Joint Commission, Department of Health, OSHA, ECFMG, ACGME).
Understand the implications of state and federal policies for GME and work with the administration to make changes necessary to assure compliance.
Manage all requests for outside work and compensation by residents and fellows (external and internal moonlighting activities, extra pay for extra duty, additional work, medical volunteering). Review requests and approve as appropriate, ensuring compliance with terms of any applicable collective bargaining agreement as well as relevant ACGME, UW, and CMS requirements and/or regulations for all proposed activities. Escalate non-routine matters to Assistant Dean as needed.
Manage annual UW Medicine Orientation days for new residents and fellows, curriculum development, management of project schedule, identifying training requirements and opportunities to improve quality of educational content, and developing communication strategy for programs and incoming residents and fellows.
Collaborate with UW Medicine ITS/CIS to develop EHR training plans for incoming residents and fellows during the annual UW Medicine Orientation, for off cycle appointments, and for visiting residents and fellows.
Review Emergency/Safe Ride Home submissions by housestaff and approve as appropriate.
Develop new and revise existing GME policies and procedures related to housestaff affairs, as needed.
Operations and Administration
Administer elements of the GME Recognition Program, including the Gilliland Award, program director and administrator certificates for outgoing members of the GME community, etc. Facilitate nominations for the ACGME Parker A. Palmer Courage to Teach Award, the ACGME Program Coordinator Award, and the AAMC's ORR Community Service Award.
Identify opportunities and initiate changes, to improve efficiencies and outcomes in GME activities, through a continuous process improvement approach.
Collaborate with other directors and GME leadership to raise the level of support and work that we offer to the GME community, identify areas of opportunity and propose and implement solutions.
Serve as a member of GME-related committees as appointed
Manage GME social media (Facebook).
Provide appropriate day-to-day supervision for direct reports. Conduct performance evaluations, coach, manage, guide and develop as necessary.
Bachelors degree and 5-7 years experience in medical education.
Management experience, including experience in recruiting, retaining, and developing talented professional staff and teams.
Human resources knowledge and/or experience.
Highly collaborative, with experience working as part of an effective team.
Strong interpersonal skills and excellent written and oral communication skills.
Ability to maintain confidentiality of information with a high degree of tact, discretion and diplomacy. Must show exceptionally good judgement in working through issues of a sensitive nature.
Must be highly organized and independent, able to work under pressure in a high volume environment.
Experience dealing with adult learners.
Thorough knowledge of HR principles, policies and procedures. Formal Human Resources certification and/or training preferred.
Availability to meet with housestaff union outside of regular business hours, as needed.
Experience working with a unionized workforce.
Master's degree in Human Resource Management or similar discipline.
Human resources experience in an university or academic medical center setting.
Knowledge of Washington State employment law.
Knowledge of University of Washington human resource policies.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.