The Legal Assistant II reports directly to the Executive Director of the Texas A&M Technology Commercialization Office and is responsible for: coordinating with members and licensing managers to communicate intellectual property decisions to System's outside counsel; handling legal documents, ensuring intellectual property reporting in Sophia is accurate and up to date, and auditing each legal bill received by TTC for accuracy and authorization; serving as the authorization point for all patent prosecution matters and instructs and assigns technologies to outside counsel; and overseeing disclosure management, export control, and Bayh-Dole compliance matters.
Required Education and Experience:
High school diploma or equivalent combination of education and experience.
Eight years of related law office experience or four years of related law office experience with legal certification through an Associate Degree or Post-Baccalaureate Certificate Program.
Required Licenses and Certifications:
Required Special Knowledge, Skills, and Abilities:
Demonstrated written and verbal communication skills, analytical, interpersonal, and organizational skills.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Preferred Education and Experience:
Associate Degree or Post-Baccalaureate Certificate Program
Experience with Westlaw or other computerized research.
Preferred Licenses and Certifications:
Paralegal or professional experience through the Texas Board of Legal Specialization.
Preferred Special Knowledge, Skills, and Abilities:
Personal or professional experience in working with people of diverse backgrounds.
Serves as liaison between outside counsel and licensing personnel and licensees concerning all patent prosecution matters.
Receives communications pertaining to patent prosecution activity and identifies and takes appropriate actions. i.e. informs attorneys, licensing personnel and licensees, creates intellectual property records in Sophia, and tracks response deadlines.
Instructs attorneys on patent actions on behalf of licensing personnel and licensees. Coordinates timely responses with senior licensing manager for each member.
Audits and approves attorney invoices for payment.
Oversees and manages the intake and accurate recordation of new disclosures to include export control, and Bayh-Dole compliance through I-Edison.
Coordinates the execution of assignments, declarations and information disclosure statements with Inventors, A&M System administration and A&M System members and obtains copyright registration as requested by licensing personnel by preparing and submitting copyright applications and monitoring the application process after submission. Performs other duties as assigned.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
Internal Number: R-004021
About Texas A&M University
Texas A&M University is dedicated to the discovery, development, communication, and application of knowledge in a wide range of academic and professional fields. Its mission of providing the highest quality undergraduate and graduate programs is inseparable from its mission of developing new understandings through research and creativity. It prepares students to assume roles in leadership, responsibility, and service to society. Texas A&M assumes as its historic trust the maintenance of freedom of inquiry and an intellectual environment nurturing the human mind and spirit. It welcomes and seeks to serve persons of all racial, ethnic, and geographic groups, women and men alike, as it addresses the needs of an increasingly diverse population and a global economy. In the twenty-first century, Texas A&M University seeks to assume a place of preeminence among public universities while respecting its history and traditions.