Job Requisition Number: 24936. Berkeley Law is consistently ranked as one of the top law schools in the nation. The law school has produced leaders in law, government, and society, including Chief Justice of the United States Earl Warren, Secretary of State of the United States Dean Rusk, Attorney General of the United States Edwin Meese, United States Secretary of the Treasury and Chairman of the Federal Reserve G. William Miller, and former Solicitor General of the United States Theodore Olson.
At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.
Berkeley Law’s clinics—seven in the community, five in the law school—are directed by full-time faculty members who are highly regarded experts in their fields. Classroom seminars provide students with the necessary foundation in relevant law and practice, while hands-on casework for clients builds critical lawyering skills. The Clinical Program is a working law office within the law school and the in-house Clinics include the Death Penalty Clinic (DPC), the Environmental Law Clinic (ELC), the International Human Rights Law Clinic (IHRLC), the Policy Advocacy Clinic (PAC), and the Samuelson Law, Technology & Public Policy Clinic (SLTPPC).
Mission Statement The mission of Berkeley Law’s Clinical Program is to advance equal justice through three interrelated activities:
1.Teaching Preparing law students to address pressing societal problems and to become highly-skilled, responsible and reflective legal practitioners.
2.Service Providing first-rate legal services to underrepresented individuals, marginalized communities and public-minded organizations – locally, nationally and globally.
3.Research Producing cutting-edge, interdisciplinary research to support litigation, inform public policy and increase the effectiveness of our teaching and service. The position involves managing or performing the administrative management and the full general operations of the Clinical Programs, a medium-sized academic organization functioning as a law firm within the law school. The Office Manager supports the overall program and five independent in-house clinics with approximately 16 faculty and staff members and 60+ students each semester. Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management includes long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.
Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety and events. •Responsible for overall management of the Clinical Program office. Serves as the administrative point of contact and responds to all inquiries; ensures that records and information are current and accurate; liaises with IT/Media/Facilities on program needs; administers program and administrative support for Clinical faculty teaching, research and service needs; tracks alumni. Tasks vary in scope and complexity, but require high-level independence, self-direction, and decision-making; •Manages the program’s application and enrollment process and independently works to resolve conflicts; •Develops and implements program orientation and training materials; •Manages Clinical Program bCourses pages and all administrative duties related to faculty tenure and promotion packages. •In conjunction with Director of Administration, plans and administers all Clinical Program events.
Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc. •Analyzes data and information on current student and alumni participation; •Creates surveys to assess effectiveness of program activities and services; •Produces documents, reports, and analysis of programs as required;
Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns. •Assesses and recommends changes to maintain compliance with federal and state requirements and internal campus policies; •Participates in the development and revision of the Clinical Program operating procedures and guidelines. •Researches and resolves vendor issues as required.
Participates in the development and revision of web content, publications, marketing and publicity materials and standard operating procedures and guidelines. •Develops publications, publicity materials, and correspondence for the Clinical Program and for individual clinics, •Manages the Clinical Program website, Facebook pages, LinkedIn pages, and bulletin board, developing content as necessary and creating a strategic communication plan; •Ensures that the program’s web presence is optimized; •Ensures that web content is dynamic and current so as to attract students and serve as a resource to external organizations and partners. •Develops publications and publicity material for alumni mailings, annual reports, and marketing purposes. •Creates and maintains new hire and new student orientation materials and information and ensures that new staff, faculty, and students are appropriately on-boarded and informed regarding Clinic procedure.
Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, and procedures. •Hires and supervises interns and volunteers and manages high-level administrative activities.
Conducts trends analyses and helps develop resulting recommendations. •Develops and maintains a system for capturing and tracking institutional memory.
Develops and maintains budgets. •Purchases all travel for faculty and students and responsible for all purchasing and reimbursements; •Consults with internal and campus-wide financial experts to create guidelines on best practices in financial management and purchasing; •Collaborates with internal resource experts to properly manage donations and apply expenditures.•Excellent computer skills, including proficiency with MS Office. Solid communication and interpersonal skills to communicate effectively and diplomatically with all levels of staff, both verbally and in writing. •Solid organizational and time management skills and ability to multi-task with demanding timeframes. •Ability to use sound judgment in responding to issues and concerns. •Ability to work independently, as well as a team member, and to establish and maintain effective working relationships. •Customer service orientation •Ability to use discretion when dealing with sensitive information and maintain all confidentiality. Ability to pass a background check.
Education/Training: •Bachelor’s degree in related area and/or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.