Posting Salary: Grade 19--$67,400 to $79,050 Salary commensurate with education and experience.
Position Summary: The Legal Support Specialist provides legal administrative assistant support to attorneys and paralegals in the Office of the General Counsel. Receives general instructions from attorney/supervisor, attorneys, and paralegals. Exercises judgment and applies skills to fully analyze issues and problems. Gathers data and information for projects of moderate scope. Maintains calendars for assigned attorneys and ensures no scheduling conflicts; schedules and arranges high volume of meetings, conference calls, conferences, and travel. Drafts and edits correspondence, reports, presentations, forms and other legal documents including, pleadings, discovery, legal responses, notices, affidavits, correspondence, claims, complaints, reports and presentations using thorough knowledge of legal terminology, practices, forms and the legal system. Serves as a knowledge manager for data, correspondence, matter files, reports, and other documentation associated with legal matters handled by attorneys and paralegals. Works on moderate legal projects of diverse scope.
The Office of General Counsel (OGC) delivers ethical, timely, efficient and high quality legal services to the University of California ten campuses, five medical centers, and the Lawrence Berkeley National Laboratory, as well as to the Board of Regents, the President, the Chancellors and other officers of the University. Its services include prosecuting and defending litigation, drafting and negotiating agreements, providing advice, counsel and interpretation of laws, regulations and policies, and assisting with development of effective compliance and risk mitigation strategies to facilitate the University's complex operations.
Special Conditions of Employment: Overtime
Other Special Conditions of Employment: Occasionally may need to work in excess of a standard work schedule.
Successful completion of a background check is required for this critical position.
Ability to meet deadlines for multiple deadline-oriented projects.
Ability to lift up to 10 pounds.
Job Close Date:
Duty 1: Gathers, filters, synthesizes large quantities of client, matter and other information for action by attorneys and paralegals.
Builds and maintains contact with internal and external individuals at all organizational levels to gather information for matters.
Drafts, edits, and modifies documents including correspondence, pleadings, discovery, reports, agreements, presentations, spreadsheets, and proposals for review by attorneys and paralegals.
Maintains calendars for assigned attorneys and ensures no scheduling conflicts; schedules and arranges high volume of meetings, conference calls, conferences, and travel.
Prepares reports and/or analysis summarizing information on the assigned issues.
Compiles data, statistics and other information for meetings and presentations; develops presentation slides for attorneys and paralegals as requested.
On a project basis, handles a variety of legal process/policies, programs and issues.
Conducts legal or factual research of moderate scope, to include fact gathering and retrieval of information.
Assembles analytical and factual data on assigned problems and legal issues. May provide guidance to records staff on filing and retention of legal records in specific practice areas.
Serves as back-up legal support in the absence of assigned legal support staff. Function:Legal Support Essential Tasks Percent: 90
Duty 2: Practices OGC's established Values for Principles of Community: collaborative, supportive, respectful of differences, and committed to fairness and diversity in all interactions, both within and outside the team.
Supports OGC's commitment to diversity efforts - participates in OGC's Diversity Committee events, and complies with University efforts such as diversity awareness training.
Miscellaneous tasks as required. Function:Other Percent: 10
Job Requirements Associate Degree or equivalent training/work experience and five or more years of progressively responsible journey-level legal administrative support experience within a legal department or law firm; or an equivalent combination of education and experience.
Demonstrated high level of attention to detail and time management.
Proven ability to schedule meetings and conference calls with multiple parties and arrange travel.
Strong communication and interpersonal skills to communicate effectively with all levels of staff; both orally and in writing.
Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, and PowerPoint); Outlook for calendaring meetings, events, etc. Ability to learn and use other applications may be necessary, such as NetDocs, eCounsel.
Advanced level of knowledge of legal terminology.
Strong skills to research and problem-solve to obtain information or data from various sources and materials and organize with excellent attention to detail into a comprehensive package.
Demonstrated knowledge of filing and record tracking systems, both paper and electronic.
Ability to use high level of discretion and maintain all confidentiality.
Working knowledge of Legal process, protocols and procedures.
Ability to multi-task with demanding time frames in an interrupt-drive work environment.
Basic knowledge of Lexis-Nexis.
Working knowledge and experience with Business Transactions and Public Accountability. Required
Knowledge of UC processes, protocols and procedures.
Knowledge and experience with Administrative agencies processes, protocols and procedures.
Coursework towards a paralegal certificate.
Knowledge and experience with Litigation, Construction, Governance, Labor, Employment, Benefits, Legislative Affairs, Health Affairs, Technology, Intellectual Property, Laboratory Affairs, Land Use and Environment Health & Safety, Real Estate, Charitable Giving and Nonprofit Organizations is desirable. Preferred
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.