Location: Oregon City Campus, 19600 Molalla Avenue, Oregon City, Oregon
Department: Human Resources
This position will remain open until filled. To receive full consideration please ensure your application materials are received by November 20, 2016. PURPOSE OF POSITION: The HR Business Partner maintains all personnel information for employees in the areas of compensation, benefits, data analysis, personnel files, recruitment/hiring, training, employee development, and bargaining. Interprets, advises on, and disseminates accurate information from Bargaining Agreements (currently three), FLSA, BOLI, EEO, OSHA, Employee Handbook, Board Policies, Administrative Regulations, Unemployment, Workers' Compensation, OFLA/FMLA, and all other relevant state, county, and federal laws/regulations. Maintains all personnel information for contracted and non-contracted employees. Responds to inquiries from administration, staff, students, and the general public on a variety of personnel matters. Participates in all human resources functions including collective bargaining.
ESSENTIAL JOB FUNCTIONS:
PRIMARY FUNCTIONS: BENEFITS: Administers annual open enrollment. Provides consultative support of medical, dental, vision, life insurance, accidental death, long-term disability, family leave, workers' compensation, unemployment, or any other benefits available. Educates supervisors on HIPAA when advocating to the third party administrator, health insurance committee, state and federal agencies, and college attorney as necessary. Prepares agendas, analysis, benefit tables/charts, and makes recommendations to the college health insurance committee, staff, and retirees. Processes payments for third party administrators and vendors. Reconciles medical, dental, life insurance, and health savings accounts for payroll deductions and remits payments. Generates monthly medical premium bills to retirees. Maintains knowledge of and serves as technical expert on PERS legislation and its effects on the College and employees. Provides information to employees. Processes PERS retirement documentation received or requested by employees. Uploads monthly PERS report and ensures all records post correctly. Participates in annual PERS audit process. Reconciles PERS accounts as necessary. Coordinates retirement plans, health insurance, and other benefits Oversees workers' compensation administration, monitoring and tracking. Researches and prepares time-sensitive documentation and coordinates with contracted agent for unemployment claims. On behalf of the College, may represent, prepare, and coordinate in processing claims, appearances, and/or hearings. COMPENSATION: Assist the Dean in managing, maintaining, and developing compensation schedules for all administrators, faculty (full and part time), confidential, classified (full and part time), and student employees. Prepares budget salary projections for the college's administrators and individual departments for annual budget preparation. Works closely with the Business Office on changes that affect the budget and/or the general ledger. Prepares and distributes faculty annual contracts, verifies all step placements and titles are accurate per bargaining agreements. Builds and maintains the annual seniority charts for RIF grids and years of service, for distribution to association presidents, departments, vice presidents, etc. Prepares and distributes payroll authorizations and/or changes. Develops, modifies, and validates documents and spreadsheets of approved salary increases for all positions. Responds to queries from internal and external customers. Creates analytical spreadsheets and reports from various financial information records and obtains from other sources as requested. Reconciles account detail to the general ledger. Assists with year-end reports and audit work papers for other college funds as requested. Maintains and validates part-time faculty step movements per the bargaining agreement and develops various reports for administrators and association representatives as requested. Provides assistance to payroll accountant to complete full transaction cycle payroll, including liabilities, taxes, reconciliations, etc.
GENERAL FUNCTIONS HRIS Maintains functional knowledge of the college's HRIS systems. Reviews and tests manuals, journals, patches, and other technical forums and evaluates impact on HRIS module, staff, and other processes. Creates and completes extensive testing scenarios to make recommendations to IT and other vendors. Works with other HR staff and HR administration on the implementation of new modules and in the development of procedures and training documents. Processes new hire/re-hire paperwork, including I-9s. Complies with federal, state, local requirements for archiving, maintaining, etc. Creates and maintains employee files, benefit/medical files, grievance/arbitration files, recruitment files, etc. Maintains safeguards around confidential and/or sensitive files and documents. Manages data in HRIS system including position control, benefits deductions, absence requests, vacation accruals, compensatory time, annual updates, evaluations, professional development, etc. Provides support to other departments with problems related to timecards and faculty assignment contracts. Work with IT department to resolve any technical problems. Maintains divisional website. Acts as Web Shepherd for the Human Resources division. RECRUITMENT/HIRING: Manages full cycle recruiting process to meet the various staffing goals across campus. Develops and executes recruiting plans. Tracks and reports key metrics designed to measure and predict staffing activity. Develops recruitment strategy to recruit a diverse workforce and broaden applicant pools. Builds applicant sources by researching and contacting community services, colleges, employment agencies, recruiters, media, and internet sites; provides organization information, opportunities, and benefits; makes presentations; maintains rapport. Develops and implements search strategy that includes vendor selection process and performance metrics for all searches. Develops and maintains career opportunities section on website. Composes newspaper/journal ads and places with vendors by established deadlines. Disseminates notice of open positions to established and/or recruitment-specific lists, both internal and external. Researches and recommends diverse recruitment sources. Evaluates and reports on job board and sourcing efficacy. Designs and documents recruiting plans and timelines. Develops screening criteria and corresponding rubric. Conducts regular follow-up with hiring managers to determine the effectiveness of recruiting plans and implementation. Regular follow-up with the respective hiring managers and candidates to ensure timeliness of recruitment process/on-boarding. Determines applicant requirements by studying job description and job qualifications. Works with hiring managers and interview committees to ensure job requirements and expectations are clearly understood and candidates are assessed against appropriate criteria. Develops and delivers training for supervisors and managers on equal employment law, interviewing and selection, reference checking, and best practices in hiring. Creates and maintains training materials/manuals. Oversees, administers, customizes, maintains and troubleshoots applicant tracking related technology systems. Develops/revises workflow and internal procedures to meet campus needs and adapts to evolving employment law. Provides training and assistance with the online application system for job applicant's in-person, by telephone, and by email, including system access, errors, attachments, etc. Provides electronic access to qualified applications for hiring supervisors and guest users. Screens applications for minimum qualifications to develop a pool of qualified candidates in advance of need. Efficiently and effectively fill open positions. Coordinates recruiting logistics and scheduling between candidates and committees. Schedules interviews and conference rooms as requested. Meets with interview committees and provides guidance regarding the interview process, diversity goals, and timelines. Participates on interview committees as requested; acts as a resource to ensure process is fair and equitable. Actively participates in all staffing related activities and engages in cross-functional projects.? TRAINING: Creates, designs and delivers trainings/orientations. Evaluates training materials for the purpose of implementing training activities that address identified training needs in accordance with college objectives and guidelines. Facilitates meetings and activities for the purpose of disseminating information, increasing the efficiency and effectiveness of HR communication to the college, and enhancing excellent customer service. Develops and maintains policies, procedures, training materials, and relevant HR communication. Monitors faculty eligibility for sabbatical leave per collective bargaining agreement. Notifies employees and responds to related questions regarding process, percentage of pay, etc. Reviews requests for tuition waiver and professional development. Determines eligibility to accept or deny requests. PERFORMANCE EVALUATIONS: Oversees faculty, classified, administrative and confidential staff performance evaluation systems. Determines employees to be reviewed, contacts appropriate staff and disseminates evaluation materials. Follows up to ensure the process is completed in a timely manner and according to required standards. Maintains schedules and databases. Oversees, administers, customizes, maintains and troubleshoots evaluation related technology systems. OTHER FUNCTIONS: Prepares spreadsheet projections, reports, and makes recommendations to the Dean and Director as assigned. Conducts research for use in labor negotiations and resolution of labor relations issues. Develops requested projections and make recommendations. Ensures compliance with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions. Analyze, prepare, and complete complex time-sensitive federal, state, and local reports (i.e. IPEDS, Affirmative Action, EEO, OSHA, E6/E10 – Survey of Government Employment, EAP, US Health Census, Affordable Care Act, employment/salary data, etc.) on a monthly, quarterly, annual or biannual basis. Prepares and provides accurate information and assistance in person, and via email, fax, web and telephone to faculty, staff, students and the general public. Develops, coordinates, and conducts new employee orientation and employee exit process. Advises, trains and mentors employees regarding processes and procedures related to hiring, employment practices and procedures, retirement, professional development, evaluations, benefits, and exiting procedures related to retirement, resignations, or terminations, etc. Represents employer in Safety Committee and other related meetings as determined. AUXILIARY JOB FUNCTIONS: May provide assistance to other department personnel as workload and staffing levels dictate. Attend training and meetings, reading materials, and meeting with others in areas of responsibility. Attend work and maintain work areas in a clean and orderly manner. Provide assistance during emergency or other critical situations as identified by the college administration as an essential personnel.
Qualifications: The education and/or work experience sections of your online application form must demonstrate that you meet all of the following Minimum Qualifications. The information on the cover letter/resume will not substitute for the completed application.
JOB QUALIFICATION REQUIREMENTS: MINIMUM/MANDATORY EDUCATION AND EXPERIENCE REQUIREMENTS: Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the duties as described. Bachelor's Degree in Business or Human Resources, Finance or related field and three to five years of related work experience.
KNOWLEDGE: Exceptional knowledge of analytics, compensation and benefits. Knowledge of HR principles and practices including federal and state laws and regulations related to employment, benefits, payroll, affirmative action/EEO, collective bargaining, and retirement. Knowledge of software applications including word processing, spreadsheet, database, and web-based tools. Knowledge of administrative and general office practices and procedures and record keeping. Knowledge of community colleges and general business operations, processes, and procedures.
SKILL: Extensive Skill in analyzing technical information and communicating with customers; excellent interpersonal skills, written and verbal communication, marketing and presentation skills and problem solving skills. Skill in information systems, internet, email applications, and social media venues. Extensive skills in the use of personal computers; office software programs for word processing, spreadsheet, database, presentation, and web page design, including MS applications such as Outlook, Word, Access, PowerPoint, and Excel; phone system; and standard use of office equipment.
ABILITIES: Ability to recognize, analyze and propose solutions to related HR issues and errors. Ability to establish and maintain an effective working relationship with management, students, staff, other agencies, and the general public; manage time effectively; read and interpret policies, regulations, and laws as they relate to this job; multitask; communicate effectively, both orally and in writing, using proper grammar and spelling in the English language, including the ability to provide service and support to varying individuals and groups. Ability to calculate percentages and mathematical (Algebraic) equations, type at least 55 wpm, and file accurately. Maintain a high degree of discretion when dealing with confidential information. Physical ability to perform the essential job functions.
SPECIAL REQUIREMENTS/LICENSES: Valid Driver's License acceptable in the State of Oregon.
DESIRABLE QUALIFICATIONS: HR related certification such as PHR, IPMA-SCP, CCC, CMS, CEBS. National Career Readiness Certificate (NCRC). Other Job Elements: The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
PHYSICAL DEMANDS OF POSITION: While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility including the ability to move materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc. and may infrequently require moving materials weighing up to 25 pounds. Manual dexterity and coordination are required more than 50% of the work period while operating equipment such as computers and other standard office equipment.
Travel may include attendance at trainings or other meetings.
TOOLS AND EQUIPMENT USED: Computer, laptop, keyboard, monitors, projectors, mouse, calculators, printers, and other standard office equipment.
WORKING CONDITIONS: Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.
SUPERVISORY RESPONSIBILITIES: Supervision of others is not a typical function assigned to this position. However, this position will assign, provide training, orientation, and monitor tasks/projects to part-time employees and/or student workers.
SUPERVISION RECEIVED: Works under the general supervision of the Director of Human Resources Operations. General guidelines and SOPs, state and federal rules/regulations, union contracts, and established college policies dictate actions. Additional Information: Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs.It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws.
The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws.
Persons having questions about equal opportunity and nondiscrimination should contact the dean of Human Resources for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Dean, Human Resources, Oregon City campus, 503-594-3300.
ADDITIONAL POSTING INSTRUCTIONS: To apply for this position, you must submit:
Completed online application Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position Current Resume or Curriculum Vitae Unofficial Transcripts Completed responses to the Supplemental Questions
Upon hire, candidate will be required to provide official transcripts for degrees earned, if applicable.
SUPPLEMENTAL INFORMATION: CCC only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.
For assistance with this, please email email@example.com. For technical assistance with your application, please call (855) 524-5627.
Please note: This is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.
Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement.
Clackamas Community College participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant.
The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Clackamas.
REASONABLE ACCOMMODATION STATEMENT: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Clackamas Community College are expected to perform tasks as assigned by Clackamas Community College supervisory/management personnel regardless of job title or routine job duties.
VETERAN'S PREFERENCE STATEMENT: Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.
DOCUMENTS REQUIRED: MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension. Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs. You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/
Clackamas Community College is a values-driven organization serving over 35,000 students (over 8000 FTE). Recognized for its committed, supportive faculty and staff, CCC offers classes and services at three active campuses – the Oregon City campus, the Harmony Community Campus in North Clackamas, and the Wilsonville campus. Our district also includes extension sites located in the towns of Canby a...nd Molalla, where CCC offers English as a Second Language, GED in Spanish, computer science and a variety of community education classes.