This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information
1st Shift (Days)
The typical schedule for this position will be 8:00 am to 4:30 pm Monday through Friday.
UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children's University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children's Hospital.
The UW is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. For detailed information on Benefits for this position, click here.
UW Medicine Supply Chain Management Strategic Sourcing has an outstanding opportunity for a full-time Buyer 3. UW Medicine Supply Chain Buyers are assigned to teams that support specific divisions of the hospital. There are four divisions: (1.) Patient Care Services, (2.) Surgical Services, (3.) Finance, (4.) MRO-Maintenance, Repair and Operations.
This Buyer 3 position will support Perioperative Services, Cardiology and other procedural areas and will be responsible for procuring complex goods and services by coordinating the specifications for the patient to the supplier and expediting delivery of the custom product to meet the patient and provider's specifications. This position will focus on acquiring goods and services for the Regional Heart Center at UWMC and Perioperative Services at HMC and UWMC. The duties will require a review of the requests determine if the appropriate supplier adhered to the contract.
Due to the large volume of transactions and funds, is it imperative this position be accountable for adhering to contracts while making sure the requests and purchase orders are completed in accordance to meet the surgery schedules and procedures as described by the requesting departments. Due to the complexity of the products and procedures, it is necessary to use good judgment and discretion to determine the best way to meet the demands of departments that rely on this position to order, follow-up, and maintain the pricing to provide the best outcome for patient care.
This position will coordinate requests from RN's that are responsible for specific specially areas and providers within the Operating room. The transactions take on many forms and the Buyer will make decisions regarding how the products will be acquired. Some transactions will require overnight shipment, replacing consignment products and coordinating the arrival of organ implants. Due to the requirements for surgical procedures and specialty implants it is imperative that the Buyer has the ability to determine the best way to secure products to meet extremely tight guidelines for surgical procedures and implants.
Under administrative review, the Buyer 3 will procure equipment, supplies and services to meet departmental needs; to conduct purchasing projects involving unique services and/or technical commodities; utilize a variety of procurement methods for multi-commodity purchases and/or procurement of products to develop specifications for large procurement projects for which specifications involve unique or customized material requirements where features or performance standards must be defined.
BUYER 3 RESPONSIBILITIES:
Procure goods to meet departmental needs by:
Coordinating with clients their requirements; drafting technical specifications; recommending technical assistance; proposing standardization of goods when appropriate.
Committing orders to vendors; preparing electronic purchase orders that are procedurally and grammatically correct; assuring contract and/or specification compliance; devise evaluation tools to assist clients in selection of alternate products.
Solicit vendor response by approved, procedural methods for specific competitive acquisitions; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely document the reasons for process selection.
Developing and drafting contracts that are compliant with UW Medicine Strategic Sourcing Department, University of Washington and State of Washington rules and regulations.
Perform Contract compliance for the UW Medicine Strategic Sourcing Department by:
Developing and/or recommending contract language to ensure vendor performance; reviewing all vendor contracts prior to forwarding to the Manager of Acquisition.
Submit contracts/agreements to Strategic Sourcing Manager of Contracting in preparation for the Attorney General's Office review.
Maintain a high service level to our clients by:
Providing prompt, courteous response to inquiries, requests and appointments.
Making priority application and assignment to requests for purchases, contracts, and agreements.
Advising clients of existing or potential policies and/or procedures that may affect their requisitions.
Communicating purchase order status to relevant departments on a consistent basis.
Making regularly assigned visitations or participating as required in departmental presentations aimed at increasing communication/education goals.
Resolving any Vendor performance problems.
Perform research and investigation for sources of supply by:
Locating, contacting and interviewing both via telephone and by personal visits potential vendors; monitoring the performance in a documentable fashion of existing vendors currently doing business with UW Medicine Health System in such areas as quality of goods and quality of service to clients; monitoring and ensuring compliance with specifications and contract terms and after-sale support and follow-up.
Soliciting vendor response by approved, procedural methods for specific competitive acquisitions; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely documenting the reasons for process selection.
Analyzing bids for multi-commodity purchase contracts and/or procurement of products with complex features; recapping vendor responses when required in a clear, easy to understand fashion; auditing responses according to established procedures; selecting and informing appropriate parties of the selection in positive, concise fashion.
Researching existing contracts, i.e. UW Medicine, University of Washington, State of Washington, Novation, for applicability.
Contribute to an effective, efficient Strategic Sourcing Department by:
Exhibiting a willingness to handle a fair share of the departmental workload as identified by management; participate as required in back-up and fill-in plans.
Surveying and analyzing procedures and purchasing processes; prepare findings, report and recommend improvements to management.
Participating in routine departmental operations in a timely and productive manner, i.e. management reports, public bid openings, contract maintenance.
Actively participating in long-term planning.
Strive to develop professional skills that result in more efficient performance by:
Keeping-up with technological and market development within the divisional assignment.
Adding to knowledge of business law and related subjects: develop specific knowledge of State, University and UW Medicine System departmental policies and procedures.
Three years of experience as a professional buyer AND either an Associate of Arts Degree in purchasing management or a Bachelor's Degree; OR equivalent combination of work experience and college level training.
Computer proficiency in Microsoft Office Suite
Telephone operation and courtesy skills
Customer service skills
Specialized procurement and contract reviewing knowledge
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.