Note: Not all unique aspects of the job are covered by this job description
Administer and support Treasury and Global Business Services functions under general supervision, reporting to Treasurer.
Implement, administer and evaluate day-to-day administrative activities of the three key central University financial functions within Financial Management Services. May act as key contact, representing Treasurer.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function. Maintain operating dashboard metrics. Support and maintain strategic and operating plans
Analyze and interpret policies; develop, revise and implement procedures, especially around document management processes and systems. Act as key representative for Global Business Services maintenance of Legal Entities Database.
Represent the Office of Treasurer for administrative and coordination within the FMS and Business Affairs. Represent the office to external constituencies; including attorneys, investment and commercial bankers, accountants, government agencies. These will include international partners and service providers located globally.
Coordinate outreach activities that may include communications, events, training and conferences.
Manage purchasing, and payments. Provide support for RFP processes.
Provide management support of budgets and monitor expenditures.
May direct staff to perform various tasks and assignments. Will supervise staff.
Manage escheatment compliance program, coordinating with Payment Service, Payroll and Student Services to ensure and execute compliance with all States escheatment regulations.
Scheduling of complex calendars for Treasurer, 3 functional Directors, and projects, as needed.
Coordinate agendas, meeting materials and logistics and meeting follow up. Provide support for presentation preparation.
* - Other duties may also be assigned
Education & Experience:
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work extended hours or weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.