Salary is commensurate with qualifications and experience.
1st (M-F, days)
This posting is for a Project Appointment, which is a benefits-eligible temporary job. The work is full time, is scheduled to start as soon as possible and is expected to last through 6/30/2017.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Office of Public Records and Open Public Meetings has an outstanding opportunity for a Compliance Analyst (Project Appointment).
This position is key to assuring compliance to government transparency laws, mitigating risk and assuring quality of compliance work performed by internal and external staff. The position analyzes public records requests, identifies which areas of the University hold data and information responsive to public record requests, audits collections processes to assure all data and information have been provided.
The position determines all legal deadlines, sometimes in conjunction with other analysts or public records officers. Assures requestors are notified of all legally required compliance updates. Determines what compliance documentation is needed. Creates documentation and assures it is provided to appropriate workfiles and to parties of interest. The analyst performs analytical and administrative tasks to assure compliance with all state and federal access and transparency laws. The position may oversee and audit similar processes performed on the University's behalf.
DUTIES & RESPONSIBILITIES:
Creates and maintains complex records systems controlling paper and electronic data and information submitted in response to public records requests.
Reviews requests and determines which departments, faculty and staff may hold responsive information and data. Works with University staff to assure all records are identified and collected in compliance with the public records law.
Oversees all aspects of a caseload of public records requests. The analyst will assist with the caseloads of other staff upon request.
Must have ability to review all types of information and data including primary scientific research data, information held by the University but considered proprietary by the University's business partners, patient information, student information, attorneyclient privileged information, investigation records from UWPD, records from University Complaint Investigation and Resolution Office, HR , Washington National Primate Center data and information, records from the Institutional Animal Care Committee (IACUC) and the Institutional Bio-Safety Committee, among others. Must be comfortable working with information considered confidential or personal for business purposes, and computer systems security records. May be assigned to review other types of information as necessary.
Must be able to communicate with discretion and tact with all levels of University staff as well as outside clients. These clients include the general public, opposing attorneys, news media and advocacy groups.
Under the direction of compliance officers or other analysts establishes legal dates, communicates them to departments and assures departments comply with dates.
Create, edit and send legally required compliance correspondence to internal and external audiences.
Audits all legal dates and assures they are met.
Under the direction of compliance officers and in conjunction with other analysts arranges and manages all aspects of compliance project team meetings and other necessary meetings.
Other duties as assigned.
Bachelor's degree in any area in which analytical thinking and excellent writing skill are required. Two to three years of experience in an office setting is required.
Professional Requirements Position requires excellent judgment and analytical skills. Must be able to identify issues that should be brought to the attention of office's management before taking independent action. Must be able to work with high volumes under strict legal deadlines. Demonstrates discretion and tact while working with highly sensitive and confidential materials. Needs excellent writing skills and must have excellent attention to detail. Requires proficiency in MSWord, Excel Outlook, and Access.
CONDITION OF EMPLOYMENT:
Must be able to lift 40 lbs.
Work hours for this position are Monday-Friday, 8 a.m. - 5 p.m. A flexible schedule is not available for this position. Neither is telecommuting an option for this position. There may be occasional overtime, weekend or evening work required.
Limited amount of travel may be required.
A satisfactory outcome from a criminal background verification will be required prior to hire.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.