Job Summary: Perform complex administrative and clerical assistance to the Office of Technology Transfer and Corporate Partnerships. Provide general administrative assistance to the Manager, Patents & Compliance Administration, Manager, Patent & Licensing Administration and Licensing Professionals - this includes answering/directing/screening phone calls, managing calendars and coordinating meetings.
Job Duties: Coordinate travel arrangements. P-card and travel reconciliation, TechMart payment process and resolving problems associated with invoices and purchases. Greet and welcome visitors. Answer phones. Maintain kitchen and conference areas. Purchase, organize and maintain office and kitchen supplies.Assist in maintenance of records and data entry in the Patent Utilization Technology Transfer Database. File patent/license documents, create new files and prepare correspondence to licensees, sponsors and attorneys. Ad hoc assignments ad projects as required or assigned such as abandoning files, locating inventors and sorting, printing and organizing documents and correspondence. Other general office tasks as assigned.
Basic Qualifications: Must possess excellent communication (verbal/written) and interpersonal skills and ability to interact with a diverse group of people.Must have excellent organizations skills as person will need to handle multiple tasks concurrently and work efficiently in an evolving environment.Must possess excellent communication (verbal/written) and interpersonal skills and abilities to interact with a diverse group of people.Must be able to demonstrate good judgment and work as a team with the OTTCP staff.Punctuality and reliability is essential.Associates degree or equivalent with at least 3 years of progressively responsible administrative experience.
Database, Outlook or other calendaring and purchasing software experience.
To be considered for this position please visit our web site and apply on line at the following link: jobs.caltech.edu
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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