This position is open to either Washington D.C. or NY.
The Docket & Court Services Managing Clerk/Supervisor organizes the daily operations of the Docket & Court Services department. The Docket & Court Services Managing Clerk/Supervisor oversees the court filings and service of legal papers, calendars, litigation matters and enforces policies and protocols to minimize the risk of missed calendar/docket and filing deadlines.
Coordinates docket activities and supervises workflow of Docket department staff of assigned location. Carries out supervisory responsibilities in accordance with the Firm's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; providing input for staff performance evaluations; addressing complaints, recommending disciplinary action, and assisting in resolving problems.
Performs essential department duties personally or through delegation/supervision of Docket Specialists.
Assists the Managing Attorney with management initiatives with respect to cross departmental opportunities.
Oversees and facilitates the processing of by-hand and electronic court filings in the state, federal, and appellate courts.
Reviews, for form and procedural compliance, documents served and filed by the Firm.
Assists with issues relating to service of process including engaging process servers.
Retrieves information from nationwide databases (e.g. CM/ECF/PACER, CourtLink, CourtExpress), court websites, and other online information sources.
Retrieves documents from the assignmed metropolitan area, state and federal courts and archives and interact with outside vendors to perform same, including, tracking such requests and following up to confirm requests are completed accurately.
Exercises discretion and independent judgment while working under the general direction of the Managing Attorney, the Firm-wide Director of Docket & Court Services and according to established Firm policies and procedures.
Develops and maintains rapport with court personnel.
Researches and responds to incoming telephone and e-mail inquiries regarding court procedures, paper and electronic filings, judges standing orders. Assists with procedural research assignments and other administrative projects.
Monitors various department email boxes to assure that tasks and requests are handled on a timely basis.
Communicates docketing policies and procedures to support staff and lawyers and works with such individuals as necessary to address any associated problems or concerns.
Responsible for continuing to develop and update knowledge of court rules and procedures in multiple jurisdictions.
Updates change of firm affiliation for all new attorneys.
Maintains attorney password and login information for electronic filing jurisdictions.
Screens and reviews incoming court documents and office correspondence in order to calculate and capture relevant dates into the docketing system.
Ensures that lawyers are notified of filing deadlines and court appearances.
Proofreads computer audit trails of calendar entries to ensure accuracy.
Provides general and/or specialized docket reports upon request.
Qualification Requirements: To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email firstname.lastname@example.org (current employees should contact Human Resources).
Education and/or Experience:
Bachelor's degree from an accredited college or university or equivalent work experience.
At least 5 years of docketing experience and 1 year of supervisory experience.
Experience with rules-based calendaring software (e.g. CompuLaw, eDockets, CourtAlert).
Strong knowledge of federal, state and other local court systems and their associated rules, including electronic filing systems.
Westlaw/Lexis and PACER research experience.
Proficiency in the Microsoft Suite - specifically, Word & Excel.
State Law License or JD from accredited law school.
Demonstrated ability to train others.
Exceptional attention to detail and ability to organize and manage a large volume of detailed tasks.
State Notary Public License
Other Skills and Abilities:
In addition to the above, the following will also be required of the successful candidate:
Ability to act independently and make decisions in facilitating the administration of the Docket & Court Services Department when the Managing Attorney is unavailable.
The use of good judgment and good interpersonal communication skills.
Individual must be able to communicate with clients, attorneys and staff in a professional manner with confidence and accuracy in both written and verbal form.
Well developed analytical and problem solving skills.
A self-starter who desires to show ownership and commitment to the job and has the ability to follow-up on requested assignments without supervision.
Exercises confidentiality and discretion.
Works well under pressure to meet deadlines.
Ability to prioritize, demonstrates analytical ability and initiative, and handle a wide range of responsibilities.
Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer