The role of the Inclusion Manager is to work closely with the Director of Inclusion in the coordination and implementation of the firm’s strategic objectives for the Office of Inclusion. Under the guidance of the Director of Inclusion, the Manager should be able to work independently, in a highly organized manner, and prioritize their workload while working in a fast-paced environment.
Responsible for the coordination and implementation of tasks and duties related to internal and external diversity and inclusion initiatives for all U.S. offices by performing a broad spectrum of administrative duties that require independent decision making, discretion, and judgment
Keep Director apprised of current D&I issues and potential problems as they develop; seeks advice and guidance as needed
Participates in various U.S. Diversity Committee meetings and prepares agenda and summaries for circulation; serves as a member of the Diversity Committee staff and prepares correspondence and reports, working with all firm constituents, including attorneys and departments throughout the Firm
Responsible for tracking, monitoring and maintaining accurate accounts of all expenses and balances to support the U.S. diversity and inclusion program budget
Leads preparation of diversity-related statistical information for firm- and region-wide monitoring reports, RFPs, client requests, and other requests, as needed
Provide initial drafting of diversity-related communications, RFQs, reports and surveys requiring research, analysis and evaluation, and quantitative and qualitative research; ensuring grammatical and stylistic accuracy, conformance with established procedures and factual correctness in all correspondence (e.g., firm diversity profile, internal announcements correspondence letters, etc.) for Director’s review and finalization
Coordinates with other firm departments and offices on diversity-related initiatives including sponsorships of job fairs, benchmarking assessments, surveys, and competitive and marketplace research on diversity trends
Attend meetings as requested to provide information and serve as a point of contact/resource on behalf of the Office of Inclusion
Manages any Business Services staff dedicated to the function and any Business Services staff or others wo perform tasks for the Inclusion function.
Provide logistical support to the various regional diversity committees (e.g., iPublish invitations, meeting agendas, preparation of handout materials, event follow-up).
Works with others to coordinate site/catering/audiovisual reservations for internal and external diversity events.
Serve as liaison with internal and external parties on matters related to the Office of Inclusion (e.g., answer questions concerning departmental activities and transmit instructions and or information to and from diversity members/staff)
Works closely with the Director of Inclusion in the planning and coordination of on-site workshops, programs and meetings in various U.S. offices, including all logistical components, including but not limited to the marketing and promotion of Department of Inclusion to support offerings such as training's, workshops, and special events.
Core hours are Monday through Friday, 8:30 a.m. to 5:30 p.m., including lunch hour, but demands flexibility for overtime, as needed.
This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined.
Hogan Lovells is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.
Creative and innovative thinker
Proficient in Microsoft Outlook and Office 2010 suite to including, Word, Excel and PowerPoint
Excellent written and oral communication skills
Excellent proofreading and organizational skills
Self-motivated; Ability to work with minimal supervision
Strong attention to detail
Ability to meet deadlines and work well under pressure ; and
Must maintain confidentiality at all times.
EDUCATION, CERTIFICATIONS AND/OR EXPERIENCE
Minimum of two years related experience in a law firm, government agency or professional services organization required;
Hogan Lovells is a leading global law firm, providing business-oriented legal advice and high-quality service across its breadth of practices to clients around the world. Our distinctive market position is founded on our exceptional breadth of our practice, our deep industry knowledge, and on our 'one team' global approach. Our people are the key to our success, which is why we seek to recruit and... retain the most talented individuals in all regions of our global practice.
Central to providing valuable solutions to clients is a deep understanding of our clients' market and regulatory environment, and the potential impact of economic, legislative and other developments on their business. We recognize the need to think how our clients think, and to understand their issues, their challenges, and their opportunities.
Hogan Lovells is more than just a preeminent international law firm of talented and respected lawyers. It is a dynamic team of lawyers and staff who value and share the firm’s long-standing and emphatic commitment to professional excellence, collegiality, diversity, and community service. Hogan Lovells recruits entry-level and experienced professionals in numerous fields, including:
• Administrative Support
• Human Resources
• Information Technology
• Knowledge Management and Legal Research
• Litigation Support
• Marketing and Business Development
• Office Services
• Practice Support