Position Summary: We have an exciting opportunity to join our team as a Legal Assistant. This position is responsible for providing administrative support for attorneys in the Office of General Counsel.
Assists with preparation of a variety of materials, legal documents and forms (e.g., memoranda, letters, contracts, proposals, and affidavits); formats, edits and updates documents as needed. Proofreads materials for clarity, typographical errors, and grammar.
Maintains legal files and filing system and database. Performs disk maintenance and archiving functions. Maintains a standard system of organization for the Legal department’s files.
Answers telephones, screens calls and takes messages for attorneys. Responds to mail, telephone, and in-person inquiries from attorneys (e.g., provides information on NYU Langone Medical Center policies and procedure and status of projects); follows-up diligently to inquiries (e.g., drafts requested correspondence; mails requested materials); expedites resolution of problems.
Revises and updates standard templates as needed; composes correspondence and memoranda in connection with existing client matters and administrative responsibilities.
Assists with assembling educational/research materials and legal document production (including binders, exhibits, litigation backs, affidavits of service).
Maintains and prioritizes appointment calendar for assigned attorneys in the department, assists with scheduling of internal and external meetings (e.g. reserves conference rooms, maintains record of attendee responses, and prepares documents for meetings as required)
Prepares check requests and charge back memos; monitors and reviews invoices; submits receipts for reimbursement or purchase verification; maintains and updates information regarding vendors, charge back parties, account numbers, and classifications.
Coordinates arrangements for conferences (e.g., arranges travel and hotel accommodations).
Maintains positive and professional relationships with other personnel throughout the Medical Center to facilitate cooperation in carrying out responsibilities.
Prioritizes assignments with efficiency; completes tasks in timely manner; maintains general knowledge of attorneys’ respective practice areas and responsibilities to internal clients
Maintains a pro-active and problem solving approach to assignment requests
Performs other duties as assigned.
Must be a High School graduate or the equivalent.
Minimum of five years secretarial or administrative assistant experience in a legal office setting
Proficiency in Microsoft Office software including Word, Adobe Reader, Outlook, Excel, and PowerPoint
Minimum of two years college or equivalent
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 63217963
About NYU Langone Health
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.