The Attorney Recruiting Coordinator will work closely with the Lateral Attorney Recruiting Manager and the Attorney Recruiting Specialist on implementing the firm’s Chicago Office non-partner attorney recruiting initiatives.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but may not be limited to, the following. Other duties may be requested and/or assigned. Regular and predictable attendance is an essential function of the position. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Assist with planning, coordinating and executing the annual summer associate program in the Chicago and Dallas office; prepare orientation schedule and orientation handbook, coordinate social event details and educational program setup, coordinate all social and training program invitations with marketing, send event reminders and track RSVPs, prepare materials for summer associate reviews. Participate and attend all Chicago summer associate social events.
Assist with all aspects of the Chicago and Dallas office on-campus interview process including, but may not be limited to, on-campus interview registration, preparation of all interviewer binders and marketing materials, scheduling call-back interviews, soliciting interview evaluations, maintaining candidate files and generating reports. Prepare offer decision packets. Send callback invitation, reject and no offer correspondence to candidates. Coordinate offer dinners and other candidate follow-up activities. Set-up and attend all local Chicago on-campus interview events, hospitality suites and other recruitment events.
Assist with all aspects of the planning and execution of 1L hiring process in Chicago and Dallas. Coordinate registration and all logistical details for all Chicago and Dallas office diversity and law student recruitment events.
Coordinate lateral attorney interview schedules, make conference room arrangements, send calendar appointments, prepare hardcopy written schedules and greet candidates at start of interviews. Maintain the recruiting database, ViRecruit, and complete the entry of candidate data and interview schedules into database. Coordinate with marketing department to post lateral associate jobs on Kattenlaw.com website and other job websites/sourcing avenues. Maintain lateral associate candidate files and recruitment reports. Manager interview evaluation collection and post offer diligence process.
Assist with the Chicago, Dallas and Houston office preparation of the NALP form and other recruiting related survey responses.
Assist Director of Attorney Recruitment with developing and implementing firm-wide social media content and strategy related to attorney recruitment.
Process expense reimbursement requests for attorney and law student candidates and other department expenses.
Participate in internal meetings and calls within the Attorney Recruitment Department and Talent Management Teams. Actively contribute to Attorney Recruitment planning and strategy.
Perform special projects for the Director of Attorney Recruitment as needed.
Maintains professionalism and strict confidentiality in all client and Firm matters.
Bachelor’s degree and one or more years of attorney recruitment experience, in a large law firm or professional services environment is required.
Must be willing to work occasional overtime, especially during peak recruitment season and attend all evening the summer associate program events.
Computer proficiency in Outlook, Microsoft Word, PowerPoint and Excel for formatting graphs, charts and other visual methods of presenting information. Knowledge of viDesktop/viRecruit is beneficial as well.
Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, candidates, clients, professional staff, and outside contacts.
Exceptional organizational, planning, and project management skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e?mail, or verbally.
Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment. Ability to work with frequent interruptions and adapt to changes in workflow.
Dependable team player with high energy, creativity, and vision who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently within scope of the position’s responsibilities as a decision-maker and contributor on all levels.
When required, ability and availability for limited travel in connection with on-campus recruiting and law school outreach.
Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds.
About Katten Muchin Rosenman LLP
Katten is a full-service law firm with more than 600 attorneys in locations across the United States and in London and Shanghai. We strive to be a firm of first choice for clients seeking sophisticated, high-value legal services nationally and globally.