Staff Assistant III (Legal, Office of General Counsel)
June 29, 2018
USA - MA - Cambridge
The Staff Assistant III is part of a team of seven administrative assistants in the Office of the General Counsel. The Staff Assistant III provides day-to-day administrative support for three University Attorneys in their varied law practices and supports several office-wide functions as described below. Typical duties and responsibilities include the following. Other duties may be assigned as needed.
Processes and edits correspondence, memos, and legal documents, including photocopying, scanning and redacting information from documents, and transcribing handwritten documents.
Creates, organizes, and maintains files, both hard copy and electronic, for a variety of legal matters, using the office's electronic docket and document management systems
Manages calendars, arranges meetings, schedules rooms and equipment
Answers phones and assists clients as needed
Processes expense reports and reimbursements
Maintains contact lists for attorneys and office
Manages archiving of files for all OGC attorneys
Makes edits and updates to OGC website and Wikipage
Provides support for other OGC attorneys as needed to cover other administrative staff absences
Work collaboratively with other administrative staff to improve office functions and accomplish tasks that involve group efforts
Is available to coordinate other department projects as needed.
Note: This is a confidential position and is exempt from the bargaining unit.
Salary Grade: 053
Union: 99 - Non-Union, Confidential Non-Ex
Minimum of 3 years of experience in an administrative support role. Must be extremely proficient with Microsoft Office Products (Outlook, Word, PowerPoint, Excel).
Additional Qualifications: Bachelor's degree preferred. Prior work experience in a law firm preferred. Candidate will be a notary public or be willing to obtain a notary public certification at the OGC's expense. Superior interpersonal skills with proven ability to successfully interact and collaborate with varied constituencies in a professional manner, exhibiting excellent written and oral communication skills. Ability to work independently as well as collaboratively as part of a team. Ability to handle confidential information with discretion. Familiarity with legal terminology or willingness to learn.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 46189BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.