Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT II , Technology Licensing Office (TLO) , to collect, process, and archive intellectual property agreements and manage patent prosecution correspondence. Responsibilities include accurate data entry of MIT's Inventions and Proprietary Information Agreements and communicating with those requesting information/answers regarding these agreements and intellectual property policies; filing, archiving, and creating image files; managing communications with patent attorneys and law firms, helping facilitate responses, extracting patent-related data from emails, and inputting into a database and software system (CPI); managing the processing of patent documents requiring signature by MIT law firms; managing the estimate and approval process for work done by attorneys; receiving instructions from licensing officers regarding first patent application filings, prior art searches, and invention disclosure reviews and forwarding to law firms; performing monthly audit of entity size for patent prosecution and filing changes with the USPTO; and other duties as requested.
REQUIRED : at least three years' related experience; self-motivation; excellent organizational skills; meticulous attention to accuracy and detail; ability to assess information, anticipate issues, work independently, and know when to ask questions; comfort managing different types of patent records/documents and ability to differentiate in order to handle appropriately and meet daily deadlines; strong multitasking and oral and written communication skills; ability to quickly comprehend complex materials and processes, provide clear and concise instructions, and prioritize and manage priorities in a very busy environment; proficiency with Microsoft Office; and comfort working with a substantial work volume. Experience working with confidential materials; interest in intellectual property, law, or paralegal work; and proficiency with database entry/management preferred. Bachelor's degree and basic understanding of the patent application and prosecution process desirable. Job #16231-5
Internal Number: 16231
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature