Senior Director, Alumni and Development Services, AA&D
August 10, 2018
USA - MA - Cambridge
DUTIES AND RESPONSIBILITIES:
1. Oversee approximately 30 staff including thoughtful hiring, training, developing and motivating and develop and implement a strategic plan to guide a team comprised of three departments: a. Gift and Biographical Processing – this team is responsible for process all gifts, bequests, planned gifts and gifts in kind for the University as well as managing biographical changes requested by individuals or through data management projects. b. Data Acquisition and Management – Manages protocols and practices for acquiring new alumni and prospect data, including defining and managing alumni surveys and bio verification projects, and collaborates with schools to create a strategic plan for data management relevant to local school needs. c. Gift Policy and Compliance – this team works across the University on gift policy and acceptance, reviews and signs terms and major proposals. The compliance staff of this team is co-managed by the Office of the Controller where the controls are established and this team implements. This group defines and manages reporting to numerous University partners on development results.
2. Under the delegation of authority from the Corporation, the Senior Director is responsible for establishing, communicating, and ensuring adherence to the policies and procedures supporting all gift acceptance, biographical data management, financial compliance and necessary reporting to Schools and other University partners.
3. Partners with Schools to define specific information services needs for all services provided through department. Note that services provided to each School varies based on service agreements.
4. Establishes and manages a University-wide Governance Committee for Alumni and Development Services.
5. Is a member of the University Gift Policy Committee which consists of senior university leaders including the Provost, the Executive Vice President, Senior Vice President and General Counsel, Vice President for Finance and Administration, Vice President for Public Affairs and Communications, Vice President for Alumni Affairs and Development. Ensures appropriate staffing of the committee. Oversees the department responsible for the on-going maintenance and communication of the University Gift Policies.
6. Ensures the Alumni and Development Services team creates and manages a multi-faceted approach to strategic data acquisition through alumni surveys, direct mail, and digital assets.
7. Serves as an expert on the requirements of gift terms and the legalities and policies that affect their content. Is one of the few University officials with authority to sign gift terms on behalf of the University, for funds across all parts of the University. Exercises delegated authority to ensure that all gifts and terms are in compliance with relevant laws and university policy. Works with donors, donors' attorneys, and university officials to negotiate gift terms and ensure that contemplated actions and draft terms are in accordance with gift policies and other university policies. Oversees staff responsible for developing and communicating template gift terms, and who approve template terms drafted by Schools for their ongoing use.
8. Identifies legal requirements and government reporting regulations affecting the Alumni and Development Services function. Monitors the risk management exposure for the department. Responsible for the Alumni and Development Services compliance preparation.
9. Gains and maintains an in-depth understanding of University-wide fundraising priorities. Ensures sustained accountability of all staff.
10. The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
The Senior Director, Alumni and Development Services, (ADS) is responsible for this important service provider to Harvard's alumni affairs and development departments in central administration and each of the Schools, as well as to the numerous other University partners such as those in finance, compliance, risk management, and investments. ADS accepts all gifts on behalf of Harvard University, and must approve and sign all gift terms for new funds across the University; ADS has the authority to refuse a gift to Harvard that does not adhere to gift or University policies. An integral member of the AA&D management structure, and a key representative of AA&D to colleagues in the Schools and Central Administration, the Senior Director serves as University expert and provider of guidance to a variety of constituents, including donors, fundraisers, and colleagues at all levels and in many departments. This full-time exempt confidential position manages a team of approximately 30 employees and creates and maintains a program of policies, procedures, and training programs for the effective management and control of these functions.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 061
Union: 00 - Non Union, Exempt or Temporary
12+ years' experience in Alumni Affairs and Development, Advancement Services, Gift Processing, Records management or transferable experience in a University or non-profit setting
Experience with database management required (preferably Advance or Banner)
Must have supervised a multi-department staff
Experience in a high volume, complex, and/or decentralized setting preferred
Experience with CASE, CAE and VSE reporting standards preferred
Strategic planning and management
Understanding of the workings of a higher education institution
Ability to lead teams
Demonstration of continuous quality improvement
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 46670BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.