Manage the procurement process including competitive procurements, negotiations of agreements, on-going contract administration and vendor relationship management. Act as a resource to University faculty and staff with regard to purchases of goods and services. Negotiate, manage and administer commercial contracts in accordance with University policies and procedures, federal, state and local laws and regulations and best business practices. Perform contract administration to include resolution of post-award issues, execution of amendments, monitoring of supplier performance, and contract deliverables. Lead and manager RFx (e.g. Request for Proposal, Request for Information, Request for Quote) process, including project management, development of RFx, negotiations and award process.
Purchase items and services at the most favorable price consistent with quality, quantity, specification requirements, and other factors.
Develop and maintain understanding of current policies, procedures, and regulations imposed by the University, city, state and federal governments. Develop and maintain understanding of current best practices for acquiring goods and services.
Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplierâ™s reputation and history. Review catalogs, industry periodicals, directories, trade journals, and Internet sites, and consult with other departmental personnel to locate necessary goods and services.
Manage large-scale, complex IT capital order acquisition process from end to end (source, order, close out and follow-up on delinquent orders.)
Draft Statements of Work, Requests for Information (RFI), Requests for Quotations (FPQ), Requests for Proposal (RFP), evaluation criteria and conduct associated analysis.
Conduct formal competition; identify vendors to solicit; tabulate, review and compare proposals with specifications to verify conformance to specifications; consider the quality of the items and services and the ability of the vendors to meet the demands of the department in order to make a recommendation to the senior manager of which bids to award.
Analyze price proposals, financial reports, and other data and information to determine price reasonableness.
Draft, review and make revisions to supplier and service providerâ™s contracts and agreements and negotiate final agreements to be executed by the senior manager; identify liability, insurance and cost issues contained in the vendor terms and conditions; interpret contract requirements; analyze contracts to detect ambiguities, inaccurate statements, omissions of essential terms and conditions and conflict with possible legal prohibitions and convey understandings to departments.
Negotiate, or renegotiate and administer contracts with suppliers, vendors, other representatives.
Perform pro-active contract management to include monitoring contractor performance to ensure compliance with contractual obligations, contract payments, and determining need for contract changes.
Monitor emails submitted to shared email list hosts for Purchasing and Contracts. Provide responses to email inquiries or direct to appropriate staff for action.
Provide support to acquisition activities by generating standard and custom reports from Accounting Database and other Booth or University financial systems.
Education, Experience or Certifications:
Bachelor's degree required.
MBA or Masterâ™s degree in Supply Chain Management, Information Technology, Business Law or related field strongly preferred.
Certificate in Purchasing Management preferred.
At least three years of progressive procurement, contract negotiation and management experience required.
Technical Knowledge or Skills:
Knowledge of procurement principles, theories and processes and business law preferred.
Knowledgeable of standard legal and insurance concepts, the legal terminology of purchase, service and consulting contracts, insurance requirements, and indemnification clause translation required.
Experience in information technology is preferred.
Ability to communicate and negotiate with vendor personnel, senior managers, purchasing managers, attorneys, and risk managers required.
Strong process management, organizational and effective time management skills required.
Excellent oral and written communication required.
Good interpersonal skills required.
Proficient in the use of Microsoft Word, Excel, ACCESS and Outlook required.
Excellent analytical, organizational and follow up skills required.
Self-motivation and ability to problem solve required.
Ability to exercise independent judgment required.
Ability to produce high quality of work required.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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