A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Support the University of Michigan Law School’s Unemployment Insurance Clinic (UIC). This is a fast-paced position with regular interaction with law students, faculty and the general public.
The Michigan Unemployment Insurance system provides 20 weeks of cash benefits for unemployed workers and their families who become involuntarily unemployed. Each year, the Unemployment Insurance Agency denies benefits to tens-of-thousands of workers. The UIC provides free legal representation to these unemployed families helping them secure the income-stabilizing benefits they need in order to get back on their feet and back to work. UIC student teams represent unemployed workers in administrative hearings and appellate cases involving issues affecting the unemployment insurance system.
Our students don’t just learn about law, they learn to be lawyers. Students work in partnerships and take the lead on their cases under the supervision of clinical law faculty who are specialists in litigation and unemployment insurance law. Students complete all the steps required to take a case to court and make the decisions about their cases, just as they will when they begin practicing after law school. Some law students are drawn to the clinic because of their interest in administrative law or public interest lawyering. Others are particularly attracted to an intense litigation experience that involves frequent trial-like hearings.
With such responsibility, students are thoroughly prepared for each aspect of representing their clients, for their hearings and court experiences, and for working in the field of administrative law. Clinic programs include a series of classes to prepare students for what will happen in court. Class sessions cover unemployment insurance law and procedure; preliminary hearing simulations; client interviewing; dealing with evidence; and case and trial preparation, including direct and cross-examination. Students also address the complex legal, social, ethical, and public policy questions surrounding our public benefits system.
The position in the Unemployment Insurance Clinic is conditioned upon the availability of outside funding and is currently supported by a grant with funding estimated to be sufficient to support the UIC until approximately June 30, 2020. It is also contingent upon satisfactory levels of performance and conduct. If additional funding becomes available, the position may be eligible to be extended.
Your role will be to support faculty members and students in both clinics to help ensure that students have a great educational experience and clients receive the best representation possible. Specific responsibilities are listed below.
NEW CLIENT INTAKE
1. Screen new clients over the phone
2. Facilitate new case acceptance decisions with clinic faculty
3. Communicate case acceptance decisions to prospective clients
4. Coordinate new client intake with student intake specialists as needed
1. Serve as liaison between attorneys, students, clients, courts, agencies and general public by accurately responding to general inquiries, delivering telephone messages, email messages and other correspondence. Responsible for creating and maintaining a process for professional completion of legal documents such as briefs, motions, pleadings, exhibits, court forms and other related legal documents. Develop checklists for review of final documents in conjunction with the clinic attorneys. Institute deadlines for submission of documents for timely review. Review all documents before final submission and transfer the documents.
2. Manage office workflow. Create a deadline reminder system (tickler system) in conjunction with the clinic attorneys. Manage the reminder system by adding new deadlines as submitted by the attorneys and students and by reminding supervising attorneys of the deadlines. Conduct conflict checks for potential clients. Open new matters in the case management system. Monitor case assignments so that clients and others can be referred to the students or attorney assigned to the specific matter.
3. Provide administrative support to clinic attorneys and work with the Director to plan and manage day-to-day and long-range administrative operations. Coordinate activities and represent the clinic to other departments within the Law School and the University.
4. Maintain storage of clinic documents and client database.
5. Train and oversee incoming students on office procedures, case management, use of equipment, resource materials, etc.
6. Update clinic website.
7. Support the recruitment and hiring processes for all positions within the clinic which includes temporary staff, summer clerks/students and research assistants. Oversee the work of temporary staff and work study students.
8. Provide back-up administrative services as requested by the Lead Business Administrator for Experiential Education.
1. Coordinate with Law School Finance Office on financial matters, i.e. budgetary accounting and reporting, grant management, account reconciliation, purchase orders and other reconciliation and procurement needs.
1. Provide assistance in preparation and distribution of class materials, including maintenance of course sites. Obtain copyright permission as requested by attorneys.
2. Set up and coordinate meetings and events as requested.
3. Assist attorneys in recruitment, selection and correspondence with students as requested.
This is a fast-paced position with regular interaction with law students, faculty and the general public. Prior paralegal-type administrative support experience in a litigation-oriented law office preferred. The UIC is looking for a Clinic Administrator who possesses the following traits:
Strong proficiency in Word, Excel, Powerpoint, Box
Previous experience working in a legal office
Bachelor’s degree or equivalent combination of education and experience
Ability to work in a flexible dynamic work environment
Confidence to make basic decisions without detailed instructions
Initiative to solve problems
Commitment to assist students
Commitment to assist unemployed workers and their families
Ability to collaborate and cooperate with other administrative staff
Aptitude and competency to efficiently complete tasks on time in a busy mid-sized law office handling a caseload of 300 cases per year with 3 faculty and 150 students
Keen attention to detail and a sense of good judgement
Ability to work from 8am to 5pm
Previous experience with grants and financial reconciliation (preferred but not required)
This position is conditional upon available funding with an anticipated end date of June 30, 2020. It is also contingent upon satisfactory levels of performance and conduct.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 163529
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.