The Faculty Immigration Coordinator is a full-time, professional position within the Office for International Programs. The coordinator performs a variety of duties in direct support of international faculty, staff and scholars across Loyola University Chicago’s three Chicagoland campuses. This individual will be expected to be available to faculty and staff at all campuses, primarily by video, phone and e-mail, but also in person. While this position is based at either the downtown Chicago campus or the lakeshore campus in Roger’s Park, regular office hours at the Health Sciences Division (Maywood) campus will be required. As a staff member in a high traffic, multi-function office, this position also involves support of new initiatives and additional responsibilities as assigned. For more information on Loyola’s Office for International Programs, please go to https://www.luc.edu/oip/
Essential Job Functions:
Coordination and Communication: Serves as a liaison between the Office for International Programs, the designated University attorney, Loyola host departments, international faculty and staff, and other external constituents. Provides initial support for visa sponsorship requests; assists with departmental needs and questions related to immigration and sponsorship; works with the Offices of the Provost and sponsoring departments related to faculty and staff candidates to ensure that materials are received in an accurate and timely manner; collaborates with international faculty/staff and University attorney regarding permanent residency and specialty petitions; supports Human Resources on sponsorship petitions for staff employees.
Immigration: Maintains all files for all faculty and staff J1 (Exchange Visitor), O (Extraordinary Ability), TN (Canadian or Mexican National), and H1-B (temporary worker) visas. Disseminates information on the interpretation of, and compliance with, federal immigration regulations and institutional policies; acts as the coordinator for H1B petitions and extensions on behalf of Loyola University Chicago as well as for H1B petitions on behalf of Loyola University Medical Center for clinical faculty; files all petitions and extensions through designated attorney; serves as Designated School Official (DSO) and Alternate Responsible Officer (ARO) for Loyola University Chicago.
Administration: Ensures compliance with all applicable Department of Homeland Security laws, regulations, and guidelines pertaining to international students, faculty and staff. Ensures proper administration of university and international student, faculty and staff compliance with federal regulations regarding Student and Exchange Visitor Information System (SEVIS); assists in the preparation of reports including statistical data on international faculty, staff and scholars, audits, and on-site reviews as required; works closely with Health Sciences Division Office of Research Services regarding petitions and any needs regarding licensing and approvals; provides expertise and back up support as needed to the Office of International Services.
Advising: Advises and assists international faculty and scholars regarding compliance issues, such as visa adjustments, maintaining status, authorizing travel, employment questions, transfers, changes of status, travel, and re-entry into the country. Provides onboarding support for foreign national faculty, including processing of hiring documents (including I-9s); provides off boarding support for foreign national faculty, including, resignations, transfers, departures; assists foreign nationals with ongoing support. Ensures compliance with all applicable Department of Homeland Security laws, regulations, and guidelines pertaining to international students.
Programming: Assists in the creation and implementation of programming for international students, scholars, staff and faculty, including orientation, cross-cultural adaptation, OPT/CPT application processes, themed workshops, International Education Week events, and other activities. Collaborates with colleagues across campuses to provide services and advocacy for international students, faculty, staff and scholars.
U.S. Citizenship or Lawful Permanent Residency is required, as mandated by DHS and SEVP federal regulations.
Bachelor’s Degree with one to two years of related experience. Ability to understand and interpret complex principles and regulations related to J-1, H-1B, O and TN visas. Demonstrated cross-cultural sensitivity; history of working with multi-cultural populations. Excellent problem solving, organizational skills and attention to detail and ability to prioritize competing deadlines. Ability to work independently and collaboratively as part of a team. Ability to contribute to the completion of a broader and more complex organization or program projects and goals. Ability to analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best course actions.
Master’s degree. Experience working with J, H1B, O and/or TN visas. Experience working with United States Citizenship and Immigration Services (USCIS) regulations governing non-immigrant students and/or foreign workers. Should have tact and diplomacy; be flexible and professional at all times with sound judgement, discretion, and humor. Ability to obtain notary public certification preferred. Experience working in a higher education setting. Basic knowledge of applicable university infrastructure, policies and procedures. Experience working with international students, faculty and/or staff. Experience living, studying or working overseas.
Internal Number: 8102329
About Loyola University Chicago
Loyola University Chicago, a private university founded in 1870 as St. Ignatius College, is one of the nation’s largest Jesuit, Catholic Universities. Loyola University Chicago comprises four campuses: Lake Shore (LSC), Water Tower (WTC), Health Sciences (HSC), and the John Felice Rome Center (JFRC) in Italy. Recognizing Loyola's excellence in education, U.S. News and World Report has ranked the University among the nation’s top 100 in its annual universities ranking. The Office of International Programs at Loyola encompasses Study Abroad, International Student and Scholar Services, The Chicago Center, the International House, and English Language Learning Programs as well as provides support for the University’s study abroad centers in Italy and Vietnam. For more information, go to: www.luc.edu