The IP Junior Docket Clerk provides essential and specialized client and attorney support relating to the docketing and deadline maintenance of all phases of domestic and foreign patent and trademark prosecution, from pre-filing to final maintenance of issued patents and/or registered marks. As a team member of the Docket Department it is essential to work as one unit in order to meet the day to day responsibilities of the Docket Department while reducing risk to the firm. This position requires the ability and willingness to docket and maintain docket records according to established policies and procedures in a consistent productive manner as established by the firm.
ESSENTIAL JOB FUNCTIONS:
Read, sort and distribute incoming mail, either from the U.S. Patent and Trademark Office “USPTO,” all other foreign government agencies and/or foreign associates in a timely manner and in accordance with established firm procedures;
Electronically distribute USPTO mail to attorneys and staff;
Provide docket reports as requested or required within the Docket Department’s established procedures;
Docket new application filings, incoming office actions, and correspondence (USPTO, PCT, WIPO and Foreign Associate), as needed;
Maintain and update foreign and U.S. patent and trademark data in docket system to assist in tracking deadlines associated with obtaining and maintaining foreign and domestic patents and/or trademarks;
Responsible for the accuracy and completeness of docketing of documents within the requirements set by the Code of Federal Regulations, clients, all other foreign government agencies and/or foreign associates;
Assist in checking and updating the status of U.S. patent and trademark applications with the USPTO and foreign patent office’s when appropriate;
Exercises discretion and confidentiality in maintaining contact with clients, attorneys and staff; and
Other duties as assigned.
QUALIFICATIONS AND REQUIREMENTS:
Demonstrates a willingness to learn and develop skills;
Demonstrates a “can do” attitude and initiative to assist on a variety of projects;
Ability and willingness to work within a team environment;
Proficient in Microsoft Office Suite, including Word, Excel and Outlook.
Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of attorneys, staff, team members and management while providing information with courtesy and tact both verbal and written;
Ability to compose, proofread and edit (e.g., punctuation, grammar, spelling) routine internal communications;
Ability to multi-task, work independently with minimal supervision, work under pressure with high-quality results;
Strong attention to detail and high level of accuracy of work-product;
Strong analytical skills; and
Ability to search various websites, including internal sites in order to locate information to maintain accurate information in the firm’s various software applications associated with IP.
EDUCATIONS AND/OR EXPERIENCE:
Two (2) plus years of IP docketing experience in order to have gained an understanding of best practices within a law firm environment that demonstrates the ability to perform the essential functions of the position.
Knowledge of both U.S. and foreign patent and trademark prosecution procedures, especially statutory and filing deadlines is helpful.
College degree is helpful or equivalent specialized training, i.e., paralegal studies.
About Troutman Sanders LLP
Founded in 1897, Troutman Sanders LLP is an international law firm with more than 650 attorneys practicing in 12 offices located throughout the United States. The firm’s clients range from large multinational corporations to individual entrepreneurs and reflect virtually every sector and industry. The firm’s heritage of extensive experience, exceptional responsiveness and an unwavering commitment to service has resulted in strong, long-standing relationships with clients across the globe. In recognition of the firm’s strong service culture, Troutman Sanders has been on the BTI Client Service A-Team for 13 consecutive years.
Diversity and Inclusion
Diversity is an essential part of Troutman Sanders’ culture and contributes to the firm’s success and continued expansion. The firm proudly supports many initiatives that foster an inclusive environment. Since 2008, the firm has earned the top rating of 100 percent in the Corporate Equality Index (CEI), an annual survey administered by the Human Rights Campaign Foundation.
Troutman Sanders is not only known for dedication to clients, but also for commitment to the communities in which fi...rm personnel live and work. Members of the firm are active in civic, charitable, religious, educational, professional, international, governmental and arts-related organizations. In addition, firm attorneys and paralegals devote thousands of hours to pro bono legal services each year.