Essential functions include, but are not limited to, the following:
Primary responsibilities include: Set-up and attendance at regular and special meetings of the Planning Commission, Architectural Review Board, and other bodies; recording and interpreting the meetings in order to compose accurate accounts of comments, discussions and official actions taken; drafting, proofreading, revising and submitting action memos and minutes of the meetings of the various appointed bodies for their approval within specified timeframes; and providing minutes to the Board of Supervisors as required for their decision making.
At meetings, duties include: Accurately recording the name of each member voting, how the member voted on the motion and the result of the vote for each voice vote; acting as the timekeeper for the meetings; and such other duties as the rules of the particular body may provide and/or may, from time to time, be assigned.
Notifies appropriate parties of the actions of the Planning Commission, Architectural Review Board and other appointed bodies to include the Director of Planning, the Community Development Assistant and the Clerk of the Board of Supervisors.
Serves as a liaison on behalf of the Planning Commission, Architectural Review Board and other appointed bodies with staff and the public, researching and compiling information as requested and responding to requests for specific records of meetings.
Researches and compiles information for the County Attorney in legal matters involving the record; provides verbatim transcripts of meetings when requested by legal staff.
Analyzes new technology that may be used in the performance of functions and makes recommendations regarding the utilization of such technology.
Manages the production of minutes including procuring and retaining any outside assistance as needed.
Assists other Community Development Assistants as needed.
Assists the Clerk of the Board of Supervisors in preparing for and recording the proceedings of Board of Supervisors meetings as needed.
Assists in coordinating special events and receptions as needed.
Performs related duties as assigned.
May undertake any of the following tasks:
Coordinates processing of development applications and related administrative work as needed. Provides Quality Control of applicant submittals.
Drafts legal descriptions (legal ads) for review by lead planners.
Prepares and mails abutting owner notifications.
Prepares/updates forms and applications as needed.
Education and Experience
Any combination of education and experience equivalent to an Associate’s degree in secretarial science, business, public administration. administrative support technology, or related field as well as a minimum of two years’ experience in increasingly responsible administrative work. Prefer administrative work experience in local government, and certification as and/or ability to become a Certified Municipal Clerk a plus.
Knowledge, Skills and Abilities
General knowledge of the functions and organization of the County government; thorough knowledge of modern office practices, software and equipment; ability to multi-task and meet strict deadlines, ability to communicate in written and verbal form, interact with top level officials and citizens with tact and diplomacy; ability to establish and maintain effective working relationships with appointed officials, staff and the general public; ability to work under pressure and make decisions in accordance with laws, ordinances, regulations and established procedures, while organizing and performing work independently; knowledge of FOIA requirements; and excellent composition skills.
THE PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS
Duties are normally performed in an office and meeting setting. Frequent sustained operation of office equipment, to include transcribing and word processing software on office computers is required. Sitting for extended periods of time during meetings is required. Occasional lifting of office equipment and audio equipment is required. Regular travel throughout the County to attend to board business is necessary. Regular contact with members of boards and commissions, particularly the chairperson, is necessary. Frequent contact with the Planning Director and senior staff is necessary. Occasional contact with senior government officials, on behalf of the board chairperson is necessary. These contacts may require considerable skill in diplomacy, tact and discretion.
Additional Salary Information: The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA Non-exempt position.
About Albemarle County
Albemarle County is one of the most desirable locations in Virginia and the nation, with a wealth of cultural, historical and recreational amenities in a beautiful setting. Albemarle County’s office is located in downtown Charlottesville, steps away from the downtown pedestrian mall, a mixed-use destination with first-class restaurants, shops, breweries, art galleries and frequent festivals and concerts. Albemarle County is home to the University of Virginia, which is a short bike ride from the office and offers opportunities for cultural and educational enrichment.
The Department of Community Development (CDD) mission is to implement Albemarle County’s vision for its future of Albemarle County through a proactive community planning effort that involves all stakeholders in a consensus building process and ensures that all new development reflects that community vision. Community Development strives to achieve a future community of quality development, protected natural resources, vital business activity, and livable, walkable neighborhoods. We aim to achieve this vision by implementing place-based transportation and transit-oriented development, form-based and performance zoning, design templates, visual analysis and more.