REPRESENTATIVE DUTIES • Primary support to answer helpdesk calls assisting attorneys and pro se litigants with filing question and case status. Assist the public and other agencies with electronic filing. • Primary support to assist the Federal Bar, U.S. Attorney’s office, Office of the Federal Defender, U.S. Probation and Pretrial Office and pro se parties regarding policies, procedure, and inaccuracies in filings • Audit quality assurance of civil, criminal, and miscellaneous cases and issue civil summons when appropriate. • Reviews new cases for statistical accuracy and corrects data as needed. Assigns judicial officers pursuant to the Case Assignment Order. • Create and process new criminal and civil case files, and assign case numbers to judicial officers. Open cases in case management system. Docket initial opening events. • Review, upload, and docket pro se filings. • Test new procedures and processes and provide feedback. • Provide noticing as required by law. • Prepare and enter judgments, enter Circuit Court Opinions and Circuit Court Judgments. • Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record. Make corrections to the case record to comply with local and national procedures. • Monitor cases to ensure timely progression. • Docket pre-charge documents. • Process transcripts, notices of appeal, and appeal-related documents for the U.S. Court of Appeals. • Provide support and assistance to visiting judicial officers. • Respond to juror inquires and requests. Resolve juror candidate requests for deferral, waivers, and special needs.
• Prepare juror orientation materials, conduct juror orientation, and assist jurors with their logistical needs to include parking, lodging, and refreshments. • Monitor and record juror attendance for management of their service and payment. • Process payments and reimbursements for jurors and prepare attendance certificates on behalf of the jurors. Process returned summons, to include data entry and excusal letters. • Receive vendor deliveries and process accordingly. • Assist customers at the intake counter. Inform customers of required fees and process payments. Secure funds in the cash register and balance funds at the end of each day.
POSITION QUALIFICATIONS The successful applicant must have at least one year of general experience in clerical and office work, and at least one year of specialized experience in administrative work that demonstrates the ability to apply rules or laws involving the use of specialist terminology and automated software and case management. Excellent customer service skills, attention to detail, ability to take directions from others, and excellent organization skills are required. Two or more years of specialized experience, as outlined above, is preferred. A Bachelor’s degree or a Paralegal degree is prefered.
Internal Number: 2019-02
About United States District Court
OVERVIEW OF THE DISTRICT OF MINNESOTA
The U.S. District Court, District of Minnesota, serves the 87 Minnesota counties. The District has four staffed divisional offices located in Minneapolis, Saint Paul, Duluth, and Fergus Falls. To apply, qualified applications should follow the instructions below:
-Attach one PDF document, containing a cover letter, resume; and names and contact information for three (3) professional references.-Add "Operations Generalist -Minneapolis" in the email subject line.-Email the PDF document to email@example.com.