The CFO supervises the overall financial management of Metropolitan Montessori School. The CFO makes a positive contribution to the character of our community, helps maintain a respectful and cooperative atmosphere, shares responsibility for the safety of its members and cooperates in the administration of MMS policies and procedures. The CFO is a strategic partner in overall School management decisions. The CFO manages budgeting and financial analysis, banking and investing, financial and accounting operations and risk management. The CFO oversees accounting, payroll, human resources, benefits and directly supervises the Controller. The CFO is familiar with the Parent and Employee Handbooks and follows all policies and procedures as defined with particular attention to employment, business office procedures, job performance, school safety and professional conduct.
Fiduciary Compliance, Controls and Risk Management
Proactively evaluates the School operations through audits, assessments and periodic
review of policies, handbooks, and tax return management questions.
Serves as a liaison to the Audit Committee reviewing compliance with governmental laws, school policies, internal controls or audit questions.
Ensures an effective and efficient system of internal management controls that mitigate risk throughout the school.
Sets and adheres to high levels of confidentiality with any personal confidential information.
Follows and certifies systems are PCI compliant within the business operations of the school as required by law.
Works with insurance advisor and brokers (Austin & Company) to ensure that adequate, appropriate and cost-effective insurance is enforced, including liability, property and casualty, directors and officers, workers compensation, health and dental, short/long term disability and any other appropriate insurance coverage determined by the School.
Serves with the Head of School as a liaison in legal matters with the School’s attorney.
Financial and Operational Fiscal Management
Liaison to the Treasure, Finance Committee and any related subcommittees, preparing packets with updates, analysis and administrative recommendations for meetings.
Prepares monthly Board reports and assists the Board with information needed in fiscal oversight decisions.
Prepares the dashboard report for each Board meeting.
Participates in strategic planning, facilitates the strategic financial planning process (5-year financial model), uses strategic initiatives to drive budgeting and financial decisions.
Prepares and coordinates the annual budgeting process including preliminary budget review and tuition rates passed in December, budget review in May/June, and a final budget in Sept./Oct.
Analyzes the budget and reports projections, financial metric status and strategic initiatives to the Finance Committee and the Board as schedules (3 or 4 times per year).
Helps the Head of School in safeguarding that educational goals are in sync with fiscal goals. Ensures that strategic goals drive business decisions and the educational model is financially sustainable.
Evaluates all capital initiatives and implements the capital expense budget.
Works in conjunction with the Advancement team and the Educational Leadership team to guide financial decisions.
Oversees the School’s annual audit.
Prepares and supervises the Controller in the preparation of necessary information, schedules and statements in accordance with Generally Accepted Accounting Principles (GAAP) for the annual audit.
Guides the audit team and works directly with the auditor in preparation of the annual year-end financial statement and the annual tax return, form 990.
Addresses any issues resulting from the independent financial audits and internal management audits.
Maintains relations with all banking representatives.
Manages long and short-term investments and cash flow reserves and operating funds.
Long-Term Capital Management
Serves as liaison to the Investment Committee.
Monitors capital assets in accordance with the Investment Policy.
Provides analysis, forecasts and required information for financing and bond due diligence.
Provides all tax-exempt annually and quarterly reporting required in accordance with any tax-exempt bond issuance documents.
Monitors indebtedness and bank covenant compliance.
Collaborates with the Finance Committee to determine the School’s strategic overall debt capacity and principal payments schedule.
Complies with all bond and/or bank compliance issues.
Financial and Accounting Operations
Supervises Business Office management operations such as cash receipts, cash disbursements, and purchasing.
Oversees the accounting operations and control systems and the chart of accounts in the Veracross system.
Supervises the work of the Controller and other personnel to ensure that the financial records are maintained in accordance with generally accepted accounting principles
Reconciles monthly statements for all MMS accounts.
Monitors internal controls and reimbursements procedures
Oversees the review of multi-year or large agreements for leases and contractual serves and approves the financial obligations.
Partners with the Head of School to oversee the School’s human resources administration.
Supervises human resources efforts including employee benefits, payroll, record keeping, and human resource regulatory compliance.
Maintain relations with Austin & Co. human resources personnel for advice and regulatory updates.
Maintain relations with the retirement planning advisor to ensure compliance of retirement plans.
Work with the Head of School on developing and implementing salary structures and benefits programs. Lead competitive bidding process of all benefits on an annual basis.
Schedule timely payroll and benefits reports so faculty and staff receive salary and benefit payments on schedule.
Ensure personnel policies and benefit plans are reviewed and revised to comply with laws and regulations and best practices.
Participates in large construction projects by coordinating the planning, execution, and financing.
Monitors the progress of annual capital projects.
Assesses and addresses the short and long-term facility needs of the School through the annual facility operating budget; physical plan replacement, repairs, and special maintenance; PPRRSM as funded through and governed by the Board.
Assists the Head of School and other related administrators in overseeing safety, security, emergency procedures, and code compliance.
Participates in the financial assistance program as a member of the FA committee and in accordance with the school financial assistance policy.
Works with any technology support consultants for hardware and software purchase and maintenance.
Represents the school at local, state, national meetings as determined by Head of School.
Supervises and evaluates business office personnel: Controller
Ensures effective operation of food service and any other auxiliary enterprises of the school
BA or BS in accounting, finance or related field. MBA preferred
Minimum 3 years experience in management of a business office in a non-profit or independent school.
Proficiency in accounting database systems (Veracross a plus)
Strong analytical, technological and organizational skills
Excellent interpersonal skills; strong verbal and written communications skills
Human Resource Management and Facility oversight experience
Additional Salary Information: excellent benefits: 100% individual medical and dental; TIAA retirement; sick/personal and holidays, 6 weeks vacation
About Metropolitan Montessori School
Metropolitan Montessori School, a New York city independent pre-school and elementary school, serves approximately 200 children between the ages of 2.8 and 12 years old and is guided by the philosophy of Dr. Maria Montessori. MMS instills personal responsibility, critical thinking, resilience, and respect for others, giving children a foundation for learning that will stay with them through their lifetime. The School has three divisions: early childhood, lower elementary (grades 1-3) and upper elementary (grades 4-6). Our 6th-grade graduates are prepared to apply successfully to a wide range of independent schools including Brearley, Horace Mann, Riverdale, and Collegiate. The school completed a renovation and expansion in 2016 that increased the size of the school by 50% and allocated unique spaces for all facets of it's strong academic and arts programs. The school has a strong and supportive community of faculty, staff, and parents who work together to provide each child with a rigorous academic program along with a strong social-emotional component for successful learning.