Job Title: Bilingual Legal Secretary (English and Spanish)
Reports to: Office Manager and Attorney
Timing: Spring 2019 (please apply by May 1, 2019)
We are looking for a personable, self-motivated, problem-solver to join our small law office team and assist in providing outstanding customer service and high quality immigration work.
The Legal Secretary at the Immigration Law Office of Moises L. Barraza will assist with the following:
Scheduling client appointments;
Managing Attorney’s calendar judiciously;
Greeting clients and helping fill out initial paperwork;
Providing administrative assistance and support;
Answering client questions and helping solve problems;
Accepting, organizing, and managing client documents;
Assisting clients with filling forms;
Taking and tracking payments and managing billing;
Working with clients to draft written affidavits;
Drafting motions, cover letters, and compiling applications;
Completing special projects or overflow work as requested by Attorney, Office Manager, or other staff.
Personal initiative and an appropriate level of independence is desired. Improvement of the overall functionality and efficiency of the firm is expected.
Appreciation and support of the Law Office’s mission.
Bilingual in Spanish and English required.
High School diploma or GED required.
Associate degree or Bachelor’s degree preferred.
In depth understanding of immigration matters, case types, and terminology.
Relevant work experience: receptionist, billing, customer service, secretary, and/or paralegal, preferably at an immigration office.
Excellent interpersonal and communication skills.
Honest, self-motivated, reliable, and flexible.
Skilled in problem solving, organization, attention to detail, and answering the phone.
Poised and relaxed under stress, ability to work well with deadlines and multitasking.
Capable working independently but cohesively as part of a small office team.
Skilled in document, case, and file management.
Knowledge of basic computer functions and features is required.
Agility with Mac/Apple products, functions and features is highly beneficial.
Please submit your cover letter, in both English and Spanish, along with your resume to Sarah Barraza, Office Manager.
In your cover letter, please specifically address the following points: - Why you wish to work for the Immigration Law Office of Moises L. Barraza, LLC - How you would be a good fit for the position and for our law office - Provide a specific example of a difficult situation that you have handled well - Explain why you have long term staying power
Kindly include your name in the title of every document you submit. Thank you!
About Immigration Law Office of Moises L. Barraza, LLC
The Immigration Law Office of Moises L. Barraza is a family-run practice dedicated to providing high quality, trustworthy immigration services to individuals and families. We are looking to add a full-time employee to our team with long term staying and growth potential to assist with the ever-growing need for immigration services.