Operations Manager- College of Fine and Performing Arts
About the University
Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department
The College of Fine and Performing Arts supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position
As the CFPA Operations Manager you will serve as the principal administrator, budget authority, and resource person supporting the Dean of the College, four academic departments (Art and Art History, Design, Music, and Theatre & Dance), the Director of Marketing and Special Events, the Director of the Western Gallery and Public Art Collection, the CFPA Facilities Operations Manager, and the Music Library.
Typical duties include:
Budgeting/Personnel & Administration: Anticipate and identify projects and issues in the College. Analyze the Dean's Office budgets and College-wide budgets to maximize use of funds, ensure accuracy, and recommend efficiencies. Manage and monitor all budgets from a variety of sources, including state, self-sustaining, Western Foundation and grants. An additional complexity is the use of student activities fees (DRAC) which necessitates that specific criteria are met in spending.
Coordinate and determine special funding for faculty needs, events, student educational opportunities, donor functions and others. Assess critical facility needs and develop budget proposals. Review for completeness, accuracy and sign off on contracts, staff hires, recommending funding to the Dean for projects, such as faculty equipment needs and special projects, student travel, and other opportunities.
Manage personnel questions and issues as they arise, both for the two direct reports, and for other such matters in the College. As liaison for the Dean, and in his absence, sign all documents related to hiring, finance or permissions, etc., maintaining smooth operation of the Dean's Office and the College.
Assist the Dean with highly confidential issues and projects, which may be sensitive in nature, including confidential personnel or other contracts, labor relations, and other institutional-level issues. Serve as point person for faculty, staff and students to respond to questions or concerns about the College and its programs or operations. Research and resolve complex issues. Facilitate/compose/follow-up on various donor communications and interactions.
Coordinate legal issues with the Assistant Attorney General's Office and the Office of the Internal Auditor.
Facilitate shared governance in the College by overseeing the scheduling of meetings between the Dean and department chairs and or the executive council, and the scheduling of various College-level committees on which faculty serve.
Oversee the Dean's calendar, meetings and appointments with an awareness of protocol and discretion. Schedule travel and conference arrangements.
Interpret policy to college constituents regarding budgeting and fund use, and promote best practices. Administer on behalf of the Dean all policies and procedures that relate to the smooth and efficient operation of the College.
Provide curricular analysis (Dean's designee on College Curriculum Committee); work with faculty, including CFPA faculty and staff curricular coordinators to assure clear, concise curricular proposals, and to shepherd requests through the College and University committee processes.
At least 5 years of professional experience in a higher education or business setting with increasing levels of executive responsibility
Demonstrated budget development and management within a complex, multi-unit organization.
Demonstrated ability to resolve complex issues within the organization, and make independent and strategic decisions on behalf of management
Demonstrated ability to research and interpret policies and procedures at the university and state levels to ensure compliance at all levels of the College
Demonstrated excellent written and interpersonal communication skills
Demonstrated experience handling sensitive personnel and fiduciary matters and maintaining confidentiality as appropriate
Demonstrated ability to work effectively in a team environment and to supervise and coach/mentor staff
Demonstrated ability to work effectively with individuals from diverse backgrounds and to support diversity and inclusion within the organization
Advanced proficiency using Microsoft Office Suite and other software, including, but not limited to: Word, Excel, Outlook, PowerPoint, database management systems and financial management systems
At least one year administrative experience in higher education
Background or experience in the fine arts, design or performing arts
Proficient user of Banner 9 and Millennium
Starting salary range is $61,392-$68,215 based on experience; includes a full benefits package.
A cover letter and resume are required and should address your qualifications and experience related to the position responsibilities and the required and preferred qualifications, including your demonstrated ability to work effectively with individuals from diverse backgrounds and to support diversity and inclusion within the organization.
Please include the names and contact information of three professional references.
Closing Date Notes
Application review begins May 9, 2019 and will continue until position is filled. Priority will be given to applications received by the application review date.
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); firstname.lastname@example.org
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services. The report can be found at http://www.wwu.edu/vpess/annualsafetyreport.shtml.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.
With 15,000 students, 160 academic programs, and an energized campus community, Western offers the focus on students and the faculty access of a smaller college and the academic choice, resources, multicultural diversity, and room to grow of a large university. Western is located in beautiful Bellingham, a scenic coastal city of approximately 80,000 situated between Seattle, Washington and Vancouver, British Columbia. With easy access to both the Cascade mountain range and the Pacific coast, the region is rich in cultural events and attractions as well as many recreational activities. Western is known nationally for its successes, including being named the top public master’s granting university in the Pacific Northwest by U. S. News and World Report and one of the best colleges in the nation to work for by the Chronicle of Higher Education.