This role is primarily responsible for providing a high level of administrative support to student attorneys, clinical faculty and the Clinic’s Administrative Director. The Legal Assistant trains students in small groups or individually on office policies/procedures, good case file maintenance and the use of legal software/technology, and he/she maintains and updates Clinic Handbooks and other training materials. He/she works closely as a well-functioning team with other clinic staff members to handle daily administrative tasks and ensure the delivery of high quality client service. Duties and Responsibilities Include: * Provide administrative support to all clinic student attorneys and clinic faculty in furtherance of their client case work and special projects. Utilize iManage (FileSite) document management software and Microsoft Office suite (Outlook, Word, Excel, Adobe Professional, etc.) to format and print correspondence and other documents on appropriate letterhead related to client matters as well as assist in preparation and submission of client administrative and judicial filings. * Functions as an internal IT help desk. Resolves technology issues with law school IT department or with software company/consultants. Provides formal training for students and faculty on how to use technology properly. Troubleshoots issues with lab computers in the student workrooms and faculty offices, and resolves issues with copy machines. Creatively designs and edits online training materials for students. Embraces learning new technology and assists with implementation of new software. * Work closely as well functioning team with other clinic administrative staff to assist others when needed. Provide administrative support to answer telephones, greet clients and visitors, photocopy, retrieve and scan incoming and outgoing mail, gather student weekly timesheets, coordinate simulations and other recordings in conference rooms, set up Skype or Zoom calls, etc. Provide administrative assistance to clinic faculty. * Maintains client files in an orderly and accurate manner (both electronic and redwell files). Save all documents properly into iManage (document management software), and stays current with redwell filing. * Assist faculty in preparing course materials and Canvas sites. Review and revise teaching materials (e.g., simulation materials, syllabi, handouts, etc.). * Assists with marketing the clinic via social media and the clinic’s website. * Provide record keeping to comply with requirements from outside partners and grantors. * Assists with other duties as assigned.
Internal Number: 45979
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