Job Requisition Number: 26921. Berkeley Law is one of the nation’s premier law schools, located at one of the world’s great universities, in one of the most vibrant places on the planet. As one of 14 schools and colleges at the University of California, Berkeley, it is consistently ranked as one of the top law schools in the nation.
The law school has produced leaders in law, government, and society, including Chief Justice of the United States Earl Warren, Secretary of State of the United States Dean Rusk, American civil rights activist Pauli Murray, California Supreme Court Justice Cruz Reynoso, president and founder of the Equal Justice Society Eva Paterson, United States Northern District of California Judge Thelton Henderson, and Attorney General of the United States Edwin Meese.
GENERAL ADMINISTRATION FOR STUDENT SERVICES: •Provides front-line customer service and answers inquiries from students, faculty, staff, and the general public •Maintains calendar for Dean of Students. •Functions effectively with frequent interruptions in a busy environment while maintaining a pleasant and respectful demeanor and providing attention to detail. •Assists with a variety of correspondence to students. •Maintains lost & found items, schedules collection of remaining items by Goodwill or other organizations. •Works with Student Association of Berkeley Law (SABL) on various issues, including working closely with the Treasurer to facilitate the reimbursement of students. •Calendars and coordinates various larger meetings with students and faculty for the Dean of Students. •Orders all supplies for the office.
EVENT PLANNING AND PUBLICATIONS: •Plays an essential role in planning student orientations, as well as the annual commencement ceremony. •Has the lead in planning the logistics of other Student Services events throughout the academic year. •Plans the fall Student Activities Fair. •Plays an essential role in planning Admitted Students Weekend events. •Produces the yearly Berkeley Law Facebook, which includes all students’ photos taken at orientation. •Publicizes Student Services events throughout the year. •Oversees the production of the Berkeley Law Planner. •Compiles materials for various programs and awards. •Plans and oversees exam breakfasts for students.
ACCOUNTING AND BUDGET ADMINISTRATION: •Oversee the process for funding student activities. •Explains funding applications to students, collects such applications and follows up as needed. •Explains reimbursement process to students and reviews submitted documents for accuracy. •Maintains an office budget and account tracking system following procedures established by the campus, the law school Business Office and the law school CFO. •Works closely with the law school’s business office to master financial transactions and utilize the campus online enterprise systems including BearBuy, Connexxus, and other customized tools and job aids developed by the Business Office.
OTHER DUTIES: •Works on other administrative duties as assigned.•Ability to provide excellent customer service when interacting with a diverse community and the general public. •Ability to make recommendations for business process improvements and handle complaints and requests in a professional and calm manner. •Ability to effectively organize and execute numerous projects with interruptions in a fast-paced environment. •Ability to organize calendars and address competing priorities. •Professional appearance and the ability to maintain decorum and a high degree of quality communication between the various constituents served. •Proficiency, speed, and accuracy in utilizing computer software programs for word processing (MS Word), spreadsheet (Excel), internet, and other basic software applications. •Strong problem-solving, analytical, and organizational skills with the ability to multi-task and pay close attention to details, with a goal of achieving high quality outcomes and 100 percent accuracy. •Solid written/oral communication skills and an ability to understand a broad range of information about the organization and give information about the same over the phone and in person. •Ability to prioritize work effectively; exercise appropriate initiative; demonstrate proper perseverance and follow through; and display sound judgment. •Ability to establish and maintain effective working relationships and be an effective team-oriented member of the unit. This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.