Position Summary: Founded in 1947 CEB is one of California's oldest and most prestigious legal information and continuing legal education providers. CEB publishes judgments of California case law, practical guidance for attorneys and, CLE all in a variety of practice areas and formats e.g. print, online and, in-person.
The Accounts Receivable Assistant II position utilizes experience and knowledge of accounts receivable processing to complete daily associated tasks. Incumbent will enter payments into the CEB Financial system. Position works under tight deadlines, with direct supervision.
Special Conditions of Employment:
Other Special Conditions of Employment: Criminal Background Check and LiveScan required
Job Close Date:
Duty 1: A1: Process A/R check payments received by CEB. Enter payment information into CEB Financial systems and apply to accounts following established procedures and meeting established performance standards and error rates. (E)
A2: Process credit card payments using CEB Cybersource credit card portal (E) Function:Accounts Receivable Processing Percent: 50
Duty 2: B1: Open, sort and distribute accounting mail, according to mail sorting procedures and meeting established performance standards. (E)
B2: Maintain the Batch Control Log which records incoming mail. (E)
B3: Sort all incoming faxes within the day in the same manner as the mail. (E)
B4: Ensure that the checkroom is maintained and secured at all times. Doors should be closed during lunch hours or at any given time when no one is present. (E)
B5: Forward any non-accounting correspondence to Department or person concerned. (E)
B6: Ensure that all batches, unopened mail and faxes are kept in an established secure location (CEB safe) at the end of the day. (E) Function:Mail Opening/Sorting and Batching Percent: 40
Duty 3: C1: Run daily customer partial credit memo report from sharepoint/Intranet and manually apply the credits to customers' corresponding invoices (E)
C2: After all the partial credits are applied, run the report for Agresso Paybill Pending Payments with Installments or Credits and manually match the credit card installment payments made online or by internal staff with the corresponding invoices (E)
C3: Run the Agresso auto match process after all partial credits and installment payments are applied (E)
C4: Process daily return cancellations (E)
C5: On a monthly basis, apply old open customer credits to open invoices (E)
C6: Maintain credit card payment files for six months. Destroy all older files after this time according to the PCI compliance rule (E) Function:Return Cancellations /Credit Application Percent: 10
Job Requirements Experience in computerized account receivable systems
Must be able to work accurately and have attention to detail
Knowledge of order entry, accounting procedures and processes
Effective written and verbal communication skills to work easily with managers, supervisors, support staff and vendors
Cash handling experience
Working knowledge of Microsoft Office
Ability to successful complete PCI compliance training and LiveScan background check Required
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.