Position Summary: The Legal Support Specialist provides legal administrative assistant support to attorneys and paralegals in the Office of the General Counsel. Receives general instructions from attorney supervisor, attorneys, and paralegals. Exercises judgment and applies skills to fully analyze issues and problems. Gathers data and information for projects of moderate scope. Maintains calendars for assigned attorneys and ensures no scheduling conflicts; schedules and arranges high volume of meetings, conference calls, conferences, and travel. Drafts and edits correspondence, reports, presentations, forms and other legal documents including, pleadings, discovery, legal responses, notices, affidavits, correspondence, claims, complaints, reports and presentations using thorough knowledge of legal terminology, practices, forms and the legal system. Serves as a knowledge manager for data, correspondence, matter files, reports, and other documentation associated with legal matters handled by attorneys and paralegals. Works on moderate legal projects of diverse scope. By practicing OGC's established Values for Principles of Community the Legal Support Specialist is expected to contribute to and maintain a workplace that is collaborative, supportive, respectful of differences, and committed to fairness and diversity in all interactions, both within and outside the team.
The Office of General Counsel (OGC) delivers ethical, timely, efficient and high quality legal services to the University of California ten campuses, five medical centers, and the Lawrence Berkeley National Laboratory, as well as to the Board of Regents, the President, the Chancellors and other officers of the University. Its services include prosecuting and defending litigation, drafting and negotiating agreements, providing advice, counsel and interpretation of laws, regulations and policies, and assisting with development of effective compliance and risk mitigation strategies to facilitate the University's complex operations.
Special Conditions of Employment: Overtime
Other Special Conditions of Employment: Successful clearance of a background check is required for this critical position.
Job Close Date:
Duty 1: Gathers, filters, synthesizes large quantities of client, matter and other information for action by attorneys and paralegals.
Drafts, edits, and modifies documents including correspondence, pleadings, discovery, reports, agreements, presentations, spreadsheets, and proposals for review by attorneys and paralegals.
Prepares pleadings and other documents for filing in local, state, and federal jurisdictions.
Prepares reports and/or analysis summarizing information on the assigned issues.
Compiles data, statistics and other information for meetings and presentations; develops presentation slides for attorneys and paralegals as requested.
On a project basis, handles a variety of legal process/policies, programs and issues.
Conducts legal or factual research of moderate scope, to include fact gathering and retrieval of information.
Assembles analytical and factual data on assigned problems and legal issues.
May provide guidance to records staff on filing and retention of legal records in specific practice areas. Serves as back-up legal support in the absence of assigned legal support staff. Function:Legal Support Percent: 90
Duty 2: Builds and maintains contact with internal and external individuals at all organizational levels to gather information for matters.
Maintains calendars for assigned attorneys and ensures no scheduling conflicts; schedules and arranges high volume of meetings, conference calls, conferences, and travel. Function:Administrative Support Percent: 10
Job Requirements Associate Degree or equivalent training/work experience and five or more years of progressively responsible journey-level legal administrative support experience within a legal department or law firm; or an equivalent combination of education and experience.
Demonstrated high level of attention to detail and time management.
Proven ability to schedule meetings and conference calls with multiple parties and arrange travel.
Strong communication and interpersonal skills to communicate effectively with all levels of staff; both orally and in writing.
Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, and PowerPoint); Outlook for calendaring meetings, events, etc. Ability to learn and use other applications may be necessary, such as NetDocs, eCounsel.
Advanced level of knowledge of legal terminology.
Strong skills to research and problem-solve to obtain information or data from various sources and materials and organize with excellent attention to detail into a comprehensive package.
Demonstrated knowledge of filing and record tracking systems, both paper and electronic.
Ability to use high level of discretion and maintain all confidentiality.
Working knowledge of Legal process, protocols and procedures.
Ability to multi-task with demanding time frames in an interrupt-drive work environment.
Working knowledge and experience with at least one of the following legal practice areas: Litigation, Business Transactions/ Land Use/Real Estate, Educational Affairs, Health Law, Labor, Employment and Benefits, Professional Liability, General Liability, Employment Liability, Public Accountability and Governance, Intellectual Property, Construction. Required
Litigation experience is desirable
Basic knowledge of Lexis-Nexis.
Knowledge of UC processes, protocols and procedures.
Knowledge and experience with Administrative agencies processes, protocols and procedures.
Coursework towards a paralegal certificate. Preferred
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.