Under the direction of the Manager, Resources and Systems, the Resource Specialist works as part of the team to team to make sure that our collection of materials is comprehensive, accurate and easily available to attorneys and administrators firm-wide. The Resource Specialist is responsible for the accurate and timely creation and updating of acquisitions, catalog and vendor records. The Specialist also works closely with the Senior Resource & Systems Specialist to maintain electronic resource management databases and systems.
Manages acquisitions, cataloging, serial controls, filing and other collection maintenance and other resource maintenance tasks for Electronic Resources.
Ensures accuracy of all systems and data.
Handles incoming mail and serials control, sorting and distributing the mail, creating records and entering data in library ILS, returning items, and running prediction reports and claiming items as needed.
Maintains routing lists and prepares current awareness materials for distribution.
Ensures Routed Materials lists are accurate and current.
Maintains files of electronic current awareness materials in the RS Alerts mailbox identifying renewal and other critical notices. Monitors emails received to identify missing issues and identify publisher formatting problems.
Maintains department publisher and vendor records, including the publisher contact in Outlook and Vendor Correspondence public folders in desksite.
Monitors vendor contract renewals, vendor usage reports and works with the Research Services Coordinator maintaining the contract renewals spreadsheet.
Assists with onboarding new users including adding records to Library ILS, Ozmosys, and Law360.
Assists with off-boarding by deleting users from routing lists and ILS records.
Maintains data in password, membership and license documents, following procedures set by the Senior Resource & Systems Specialist.
Maintains current knowledge of Firm software solutions (Chrome, Elite, etc) and is department resource for training and reporting issues.
Assists in performing general maintenance of the collection by reshelving, visiting satellite offices weekly and participating in office searches and other efforts to maintain the collection.
Maintains current knowledge of print collection, particularly electronic offerings of titles in the print collection.
Serves as back up for Resource Specialist – Print.
Continuing Education and Communication
Maintains current knowledge of developments in Research Services ILS modules used on a regular basis.
Actively participates in department meetings.
Communicates clearly and courteously with patrons and staff.
Participates in special projects as assigned.
Conducts business in compliance with the Firm copyright and licensing policy.
Bachelor degree required and Master of Library Science from an ALA accredited school or equivalent degree.
3+ years’ experience in a law firm or corporate library is strongly preferred.
Proficiency with general office software and applications, including Microsoft Office (Word, Excel, Outlook). Familiarity with SharePoint and PowerPoint
Knowledge of technical services functions, collection management and library technologies in a business setting including integrated library systems and other software used to manage library or acquisitions information preferred.
Familiarity with library software and applications.
Strong organizational and problem-solving skills.
Detail oriented and good with figures.
Ability to communicate well, orally and in writing.
Excellent interpersonal skills, including a strong customer service orientation.
Ability to work effectively under pressure and to manage multiple priorities under deadlines.
Ability to work well independently and as part of a team.
Self-motivated, resourceful and creative.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
Mintz, Levin, Cohn, Ferris, Glovsky and Popeo, P.C. is a general practice, full service Am Law 100 law firm employing approximately 500 attorneys serving clients worldwide. We are headquartered at One Financial Center in Boston’s Financial District and have additional US offices in Los Angeles, New York City, San Diego, San Francisco, and Washington, DC, as well as an office in London and a strong international practice.
Mintz was founded in 1933 by Haskell Cohn and Benjamin Levin. The firm’s Managing Member is Robert I. Bodian. Our collaborative attorneys work within four core practice areas — Transactional, Intellectual Property, Litigation & Investigations, and Regulatory & Advisory – and combine legal, business, and industry insight to provide exceptional legal strategies for clients in a variety of industries.