The Legal Assistant 2 position provides assistance to professional legal staff and attorneys in litigation-related tasks and in other tasks associated with preparing coursework for students learning to administer legal services in the Roderick and Solange MacArthur Justice Center in Northwestern Pritzker School of Law’s Bluhm Legal Clinic.
Document and Case Preparation
Conduct the Bates-stamping, redaction, duplication and indexing of documents.
Set up and maintain files to be organized chronologically, numerically and/or by subject matter.
Work with attorneys and outside vendors on electronic productions.
Under the guidance of an attorney, categorize documents by subject matter, prepare a chronology of facts and create production charts.
Organize relevant documents for attorney review, case preparation and depositions.
Trial preparation and on-site assistance at court where deemed necessary
Subpoenas and Research
Obtain relevant documents and respond to subpoenas and other information requests.
Handle correspondence in connection with subpoenas and records transmission.
Prepare legal and factual research.
Perform records review.
Classroom and Student Support
Assist attorneys in onboarding students.
Assist students with their client case work which includes training and advising new students each semester on creating and preparing legal documents (e.g. briefs, exhibits, discovery materials, notices, certificates of service, tables of authority, affidavits, researching/understanding court rules, etc.).
Provide students with administrative support in preparing correspondence, mailings, court filings, prison visits, and legal phone calls.
Responsible for collecting work from students and integrating it with that of their supervising attorney(s). This includes reconciling various document versions from multiple students, faculty members and external co-counsel.
Collect journal reflection pieces from students twice each semester.
Process conflict and other intake forms.
Maintain hardcopy and electronic version of all client files.
Data entry of all new and closing client case file information into the case management system, and produce monthly reports for division head
Manage and maintain files and offices of assigned attorneys. Keep offices and files orderly.
Prepare electronic system for sending and lifting document preservation notices for pending and threatened litigation.
Ongoing management of materials placed in E-Discovery system (Relativity)
Preparing memos and letters, maintaining files, copy, printing
Provide professional and helpful customer service.
Other duties as assigned.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
Certificate of Paralegal Training or equivalent work experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Demonstrated strong verbal, written and interpersonal communication skills
Ability to understand and organize documents
Ability to organize and assimilate information from numerous sources
Ability to use Westlaw preferred
Thorough knowledge of MS Word, PowerPoint, Excel or similar database systems
Experience as a paralegal in a law firm or in-house counsel setting preferred
Experience in contract administration
Ability to prioritize, multi-task projects and meet deadlines
Ability to exercise good judgement and discretion
Ability to work independently under attorney's supervision
Excellent client service skills and attention to detail
Preferred Qualifications: (Education and experience)
Work experience as a paralegal in a law firm or in-house counsel setting.
Ability to understand and organize litigation documents.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 36560
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.