The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.The UW School of Law has an outstanding opportunity for a 12-month, fixed duration (temporary), classified, full-time Program Assistant.SUMMARYUnder the supervision of the Program Support Supervisor, this position provides program support to the daily operations and complex matters of the various legal clinics of the Clinical Law Program. The major duties of this position will be to provide clerical, organizational and data entry support for the faculty, staff, attorneys, and students that comprise the Clinical Law Program at the School of Law. The successful candidate is one who desires a dynamic work environment, exhibits professional responsibility, and seeks to further our mission of providing real-world legal education through assisting our clients and communities in-need.MAJOR RESPONSIBILITIES* Serve as primary contact with program participants; provide information regarding program policies and activities; perform a variety of public relations functions including receiving and routing incoming telephone calls and responding to inquiries from the public;* Establish and maintain hard copy and electronic case records and client files, record confidential information; maintain record-keeping and filing systems.* Prepare narrative and/or statistical reports regarding program operations; compile and distribute information relative to program activities, confer with other campus departments and outside agencies.* Complete and maintain compliance with data reporting requirement for program contracts.* Coordinate travel arrangements for program activities such as meetings and conferences; prepares and distributes requests for travel and program related reimbursement.* Schedule appointments and meetings as required; may include room reservations, telephone conference and video recording sessions.* Use spreadsheet and case management data base software to develop and maintain records.* Use King County and other governmental websites for uploading and downloading of legal records and filings.* Data entry into the Amicus Attorney case management system.* Processes and distributes incoming and outgoing legal mail.* May order, receive, and maintain inventory.* May use desktop publishing software.* Record keeping and data collection as assigned.* Ensures confidentiality of documents.* Manages forms, correspondence, and projects as assigned.* May organize meetings and take minutes as assigned.* May proofread and edit all copy to ensure accuracy of format, spelling, punctuation and grammar.* Other duties as assigned.CORE VALUE COMPETENCIES* Commitment to inclusivity.* Quality of work.* Mission centered professional practice.* Team work/collaborative practice.* Interpersonal skills.* Integrity and compassion.* Respect for client confidentiality.* Customer service.KNOWLEDGE, SKILLS AND ABILITIES* Effective communication and service excellence skills.* Clerical and database knowledge/skill using a variety of software and equipment.* Ability to remain organized in a deadline driven setting.REQUIREMENTS:High school graduation or equivalentANDTwo years of full-time clerical experienceOREquivalent education/experience.DESIRED:Two years of full-time law office, social service provider, or higher education clerical experience.Ability to learn and perform complex computer processing tasks.Experience with Canvas, the official learning management system of UW, and Panopto, the UW-IT supported lecture capture solution. Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.