The Criminal Justice Institute (CJI) at Harvard Law School offers a unique union of classroom instruction and hands-on experience for students who represent indigent adults and juvenile clients facing misdemeanor and felony charges in the Boston criminal courts. CJI also performs research in a variety of criminal justice areas and provides valuable educational experiences. The Administrative Director manages the day to day operations for CJI including the following responsibilities:
Student Services and Clinical Program:
Interact with and advise student attorneys on issues specific to clinic policies and procedures
Coordination of clinical instructor, student attorney and social work staff clearance processes with various Massachusetts prisons and jails.
Approval and management of car rental needs of students and staff.
Training staff and student attorneys on TimeMatters.
Coordinate and assist with additional CJI projects as needed, such as the CJI brochure, social service research directory, investigation and practice manuals, and website.
Perform Exit Interviews with students in order to collect/track all client files, and tend to other off-boarding matters.
Respond to inquiries for legal assistance.
Day to Day Operations:
Prepare and manage budget and counsel staff and students on appropriate expenditures while overseeing and approving all expenses
Maintain case database and case file system.
Management of client case files throughout the client's representation with the clinic, which includes open cases, conflict checking, constant review until disposition, and case closings.
Continued management of case files, off-site storage of case files and University archives.
Prepare year-end statistical report
Maintain good working relationship with internal Law School Departments and external organizations
Assist with the hiring of CJI staff.
Supervise Administrative Coordinator and write annual evaluation, provide general support and guidance, give ongoing feedback, troubleshoot/resolve problems together.
Hold semi-annual office orientation for student attorneys; assist with orientation sessions, course materials, class speakers, catering for class, and audio/visual needs
Under the direction of the Director and designated Clinical Instructor, organize annual national conference. Responsibilities for conference planning include development of conference brochure and mailing lists; oversight of room reservations, audio/visual needs, bulk mailings, registration database, travel arrangements, catering, conference materials, conference program, and media coverage; and overall coordination of conference with Law School Departments and external organizations, such as co-sponsors. Manage conference budget, including contributions. (Note: extra hours may be required prior to a CJI conference and necessary throughout the dates of the conferences.)
Assist, as needed, with Fall and Winter term Trial Advocacy Workshop
Performs other duties as assigned
All offers to be made by HLS Human Resources.
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
College degree and at least 3 years administrative experience including supervisory experience.
Excellent written, verbal, organizational and interpersonal skills. Knowledge of MS Office Suite.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50090BR
About Harvard University Law School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.