The Conflicts Analyst, under the direction of the New Business Intake Manager, is responsible for conflict of interest checking for new attorneys, new staff, summer associates, contract/project attorneys, paralegals, and all temporary staff firm-wide. Other duties include the construction, distribution, and explanation of ethical walls, and the annual verification of bar admissions and good standing information for all attorneys.
In this position, the employee must meet annual security education training and awareness (SETA) requirements. The employee must also assure that information created, acquired or maintained in performance of job duties is used in accordance with its intended purpose – to protect Troutman Sanders information and its infrastructure from external or internal threats – and to assure that the employee complies with Firm Policy requirements regarding information access, classification, security and privacy.
Essential Job Functions:
Performs conflict of interest searches for new attorneys, new staff members, summer associates, contract/project attorneys, paralegals, and temporary staff.
Works with various in-house departments, office administrators, and the incoming attorney or staff member to obtain all needed information to perform conflicts searches.
Reviews and analyzes conflict of interest reports to identify unnecessary hits, identify potential conflict problems and facilitate the resolution of potential conflicts problems.
Uses internal and external resources to conduct factual research relating to resolution of potential conflict problems, including researching corporate relationships, ascertaining nature of entity’s role in a particular matter, and engaging in discussions with lawyers, office administrators, or recruiting personnel to gather information and/or clarification as needed.
Prepares and distributes an Initial Ethics Memo for each new hire (attorney and staff) and each temporary staff member, and follow-up with a Final Ethics Memo where necessary. Untimely reports of information from our attorneys, their secretaries, etc. may result in a Revised Final Ethics Memo.
Prepares and distributes group Ethics Memos regarding summer associates and each new group of contract/project attorneys and paralegals. Sends an additional memo when ‘replacements’ are added to an existing group of contract/project attorneys and paralegals.
Gathers information required to draft, revise, and distribute firm-wide ethical walls (generally regarding a conflict or potential conflict between two or more clients, or a conflict between a client or proposed client and a new hire or existing personnel).
Discusses screen with involved parties to ensure purpose of the memo is understood and works with the involved attorneys until all are satisfied with the document.
Verifies state and foreign bar admission and standing for all lawyers at least annually; maintain Firm records regarding standing, any problems which are being addressed, and the resolution of said problems. Addresses problems with the attorney or when appropriate with a member of the Ethics and Conflict Screening Committee.
Responds to all search requests in timely manner.
Works on special projects at the request of any member of the Ethics and Conflict Screening Committee, the Chief Information Officer, the Director of Knowledge Management Services, and the New Business Intake Manager.
The New Hire Conflicts Analyst will continue to develop skills, knowledge and ability to improve processes and procedures, and keep updated on trends and developments in the industry. This includes meeting annual personal development goals.
Qualifications and Requirements:
Demonstrated research and complex problem-solving skills or working knowledge in law firm conflicts of interest.
Ability to interpret and analyze information. Demonstrated ability to compile, review, filter, synthesize, and determine logical conclusions or recommendations based on data and information which is varied in content and format.
Proven aptitude to quickly learn new applications.
Exhibits independent thinking and decision making.
Excellent organization skills, including the ability to work effectively and provide a quality and accurate work product with minimal supervision in an atmosphere of multiple projects, shifting priorities, and extremely tight deadline pressure.
Excellent interpersonal and communication skills as necessary to work with personnel at all levels. Ability to converse authoritatively with lawyers about conflicts issues required.
Must develop a working knowledge of ethical, legal, and risk management rules and requirements
EDUCATION Educations and/or Experience:
JD or BA or BS degree and/or 2 years of conflicts experience or any equivalent combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
About Troutman Sanders LLP
Troutman Sanders’ reputation for excellence goes well beyond the legal matters we handle for our clients. Our firm was founded on the bedrock principle that our most valuable asset is the talented professionals who work here. We are always looking for professionals seeking to build a career in a dynamic organization that values you as a key part of the team. At Troutman Sanders, we pride ourselves on having a culture that fosters collaboration in an energizing work environment. If you are looking for personal and professional growth opportunities, then Troutman Sanders may be the firm for you. We believe in investing in those who work here by offering a competitive salary and benefits as well as providing continuing training and support to assist in career development.