GENERAL SUMMARY: Under the general supervision and direction of the Director of Accounting & Finance and following prescribed department and Firm procedures, the Accounting Manager will be responsible for general accounting tasks including but not limited to the review of balance sheet reconciliations and bank accounts, cash management and treasury functions, and finance and accounting tasks in connection with the review and approval of vendor invoices and employee expense reimbursements.
The Accounting Manager is expected to demonstrate initiative, set priorities, ensure timely and accurate completion of assignments, and oversee compliance by those in the department with Firm and office policies and procedures. The Accounting Manager is also expected to set up and monitor accounting KPIs, monitor, amend, and initiate new procedures to gain efficiencies, provide recommendations for improvements and drive those improvements utilizing current and new technologies.
The Accounting Manager will have regular direct contact with attorneys and other staff in each office and be expected to forge relationships with key individuals in each office to serve as the first point of contact for financial and accounting related matters concerning those offices. The Accounting Manager is expected to maintain expertise in the tasks or services provided by the department and to work on, as well as delegate, tasks assigned to the team. The Accounting Manager must fulfill the needs of the Firm in a manner which is consistent with the Firm’s Core Values.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties are performed throughout every work day, as necessary):
Manage workflow for the department, ensuring quality of work and timely completion of assignments during regular business hours and on an overtime/weekend staffing basis if needed. This includes responsibility for all aspects of daily accounting operational tasks.
Serve as a positive role model and mentor while overseeing, managing and providing direction to the Accounting Support team. Manage the hiring, onboarding and staffing efforts for the team to ensure high functioning and performance.
Supervise Accounting Support Specialists in their review of vendor invoices and expense reimbursements for proper approval and coding prior to submission to the Firm’s third party processor (Sutherland) for processing.
Analyze selected general ledger accounts and provide general ledger reports on an ad hoc basis as requested. Propose and submit adjusting journal entries as required.
Ensure compliance with all accounting-related local regulations, laws, etc. in all US offices.
Implement Firm invoice and expense reimbursement policies and programs in the US offices to achieve compliance and uniformity throughout the accounting and finance operation.
Monitor and resolve unidentified cash receipts on a timely basis.
Work directly with attorneys and staff as necessary on any accounting matters that rise to a managerial level.
Respond to written and telephone inquiries from attorneys, staff and vendors ensuring that they are answered as soon as possible with particular attention to adherence to Firm policy.
Resolve problems when possible and, as necessary, report problems to the Director of Accounting & Finance and/or local Office Administrator in a timely manner.
Maintain a professional and courteous manner at all times, contribute to constructive resolution of conflicts within the department and between the department and others in the US offices or the Firm.
OTHER ESSENTIAL DUTIES (Duties are performed periodically, as necessary):
Participate in monthly interdepartmental calls and with Sutherland.
Coordinate and work as a team with other departments to provide necessary services to lawyers, staff and vendors.
Ensure proper orientation is provided for all new attorneys, paralegals and staff in regard to accounting and finance policies and procedures.
ESSENTIAL KNOWLEDGE, SKILLS AND COMPETENCIES:
Experience with computerized accounting systems and databases required. Experience with Aderant and/or Chrome River a plus
Advanced knowledge of Excel
Thorough knowledge of MS Office applications, including Word and Outlook
Excellent oral and written communication skills, including the ability to communicate detailed and complex information to others
Aptitude for and willingness to work with complex procedures
Strong organizational skills and attention to detail
Ability to comprehend and follow written instructions and procedures
Ability to manage multiple priorities and adjust to changing priorities in a professional manner
Ability to work independently and with a team
Willingness and ability to assume new tasks and responsibilities
Excellent judgment and common sense
Strong service orientation and an ability to establish and maintain effective working relationships with users, peers, office and Firm management, and outside business partners
Ability to work well under pressure, facilitate solutions, and meet deadlines and milestones for projects assigned
Ability to work extended hours as necessary to fulfill time sensitive responsibilities