Responsible for supporting the effective, efficient, and consistent delivery of programs and projects in alignment with the Firm’s overall competency-based talent management program for lawyers, primarily focusing on legal personnel initiatives. Our Coordinators are expected to provide additional support for other functions - - Recruitment; Professional Development and Training; and Diversity and Inclusion as needed.
PRINCIPAL DUTIES AND RESPONSIBILITIES*
Legal Personnel and Development:
In collaboration with the Legal Personnel Manager, cultivates strong working relationships with and provide ongoing support, guidance, and assistance to members of the Associates, Senior Associates and Counsel Committees and to their associate and counsel mentees.
In collaboration with the Legal Personnel team, coordinates the semi-annual evaluation processes for associates, senior associates, counsel, special counsel, discovery attorneys, attorneys, and staff attorneys.
In collaboration with the Legal Personnel team, coordinates the annual attorney compensation process.
In collaboration with the Recruiting team, coordinates aspects of the arrival process for lateral hires, incoming attorneys, staff attorneys, and technology specialists.
Coordinates all aspects of the attorney departure and transition process. Assists Legal Personnel Manager with exit interview analysis.
Responsible for developing a comprehensive knowledge of all firm policies and practices as it relates to attorneys and works to ensure the appropriate implementation of each.
Works with various individuals within the firm to ensure the appropriate reimbursement of expenses as well as tracking and paying of vendor bills in accordance with firm policies
Compiles and analyzes statistical information and creates necessary reports to assist with various information requests and survey submissions.
Updates PeopleSoft as needed. Maintains all attorney personnel information, files, and records to ensure accuracy and confidentiality of the same. Updates firm distribution lists as necessary.
Communicates with attorneys regarding their vacation time as needed.
Learns and understands the firm's leave and reduced hours policies. Takes the lead on communication with attorneys regarding leaves. Closely tracks leave and reduced hours' time.
Completes monthly reporting for attorneys not admitted to practice and conducts necessary follow up to ensure individual compliance.
Assumes other duties and responsibilities as assigned.
Diversity and Inclusion:
Assists with planning and coordinating various firm-wide and local Diversity and Inclusion programs, events, and meetings, including securing of meeting rooms, meeting room preparation, on-site coordination, and trouble shooting.
Provides support to both the firm-wide Director and Manager of Diversity and Inclusion on various initiatives, including responding to RFP’s and other requests for data, as well as other projects supporting Diversity and Inclusion at the firm.
Professional Development and Training:
Assists with the legal development and training programs for attorneys including new attorneys and summer associates.
Assists other training and development as well as more general attorney programs and processes which may include, but not be limited to, new associate orientation/onboarding, retreats for new Senior Associates, Counsel, Special Counsel, and Partners, upward evaluations, and other related programs.
Collaborates with Recruiting, including supporting the selection and scheduling of law schools for campus interviews. Schedules student and attorney interviewers for on-campus and in-office interviews.
Aids in the effective engagement and ongoing relationship building with law schools and law student groups throughout the calendar year (e.g. panel presentations for 1Ls, events and sponsorship opportunities, communications, etc.).
In alignment with the firm’s strategic goals, objectives, and initiatives, assists with the annual budget preparation and monthly monitoring of accounts, anticipates and resolves discrepancies, handles related payments, reimbursements, and issues.
Contributes to the Firm’s Service Excellence initiative to consistently improve its image internally and externally. Display professionalism, quality service and a “can do” attitude to internal members/departments of the firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person
Strong attention to detail, excellent written and analytical skills, and ability to multi-task are required.
Strong oral communication and inter-personal skills are required.
Ability to work in a team environment is critical. Motivation and drive are important.
Successful time management skills are required.
Strong data analysis and technical skills on the following applications preferred: Excel, PowerPoint, Microsoft Outlook 2007, PeopleSoft, viDesktop or other Talent Management systems.
Bachelor’s degree or equivalent experience is required.
One to three years of experience, preferably in law firm or other professional services firm.
Experience working in a professional environment and interfacing with significantly senior colleagues is required.
Prior experience working independently or with little supervision on some projects.