SUMMARY The Unfunded Research Agreement (“UFRA”) Principal Contract and Grant Administrator ("PGA") serves as a 25% manager and a 75% senior level contract and grant expert in the central sponsored projects office. Primary responsibilities include serving as the institution’s subject matter expert for unfunded research agreements, including MTAs, CDAs, DUAs, $0 collaboration agreements, clinical trial compassionate use agreements, and other funded or unfunded research-related agreements as assigned. The Incumbent holds personal delegated authority on behalf of the University to endorse proposals, and negotiate/execute these types of agreements. Primary duties also include managing a team of 3-5 other staff performing this work; and participate or lead specialized business and industry team or institution-wide research administration initiatives.
TEAM MANAGER (25%) • On behalf of the Regents of the University of Minnesota, hold delegated authority to submit proposals, negotiate and execute unfunded research agreements, as well as the opportunity to acquire signature authority to commit the University to other externally funded sponsored research, outreach, and training projects, as well as, and subawards and amendments/correspondence related to these documents. This includes executing documents for team members who do not themselves hold delegated signature authority. • Train and mentor team members at all levels. • Assist team members with complex issues or transactions that exceed their knowledge or capability, or to resolve temporary work overload issues. • Rebalance team workload on at least an annual basis, coordinating with other PGAs and SPA Managers. • Lead search committees, make hiring and firing decisions (with ratification from senior management) supervise, evaluate, and - if needed - implement corrective action plans for team members. • Manage work schedules within overall office parameters and ensure adequate backup arrangements are in place for vacations, illnesses, and vacancies. • Manage timely, high quality, and effective completion of team workload, and arrange assistance for other teams when the need arises. • Foster a positive, productive, healthy work environment for all team members. • Identify and help resolve business process issues in the team or within the office. • Engage faculty, staff, and other offices proactively and effectively, fostering good working relationships and excellent communications. Attend or lead meetings with clients to enhance the relationship. Respond to customer concerns or issues, resolving problems and communicating effectively in writing or orally with faculty, unit heads, and deans as well as other central offices.
AGREEMENT NEGOTIATION AND EXECUTION (65%) • Negotiate terms and conditions of incoming agreements with a variety of parties to determine the adequacy and acceptability of terms and conditions for the University. Work with other party’s legal counsel and contracting officers, and principal investigators, Office of the General Counsel, research associate deans, other University business offices to devise or alter terms as needed to minimize administrative burden, ensure proper costing and adherence to University policies while ensuring positive relationships with sponsoring agencies. • Understand and apply wide-range of University policy and procedures related to research/sponsored projects. • Using various electronic systems, establish the award in the University’s databases tracking UFRA activity. Summarize terms and conditions to accurately reflect the parameters of the final agreement and provide proper notifications to principal investigators and various university business offices. • Interpret federal, state and agreement terms and conditions and reconcile with applicable University policy and procedure to provide proper internal guidance to investigators, senior research officials and staff. • Review mid-life cycle requests for prior approval, amendments, or other needed changes on behalf of the University. • Assist faculty and staff in resolution of issues or problems that arise during project performance. • Resolve issues or concerns identified by the other party or the investigator. • Analyze files, determine what is desired by each party, whether goals are compliant with law and policy, ascertain institutional risk level, and determine what is needed to execute the agreement. • Negotiate changes to agreements. This includes detailed analysis, redlines, coordination with other offices, and getting agreement to executable content. • May involve special DUA or intellectual property (IP) issues, with focus on integrating agreement with research scope activities. In particular requires some understanding to recognize special situations and bring proper resources to bear.
SPECIAL INITIATIVES (10%) • Engage in one or more institutional committees or work duties as assigned, such as serving as SPA's representative to the institutional transactional classification committee; oversee SPA's award setup process and manage award setup team members; develop and/or teach courses in the SPECTRUM course series on contract and grant administration; lead planning and/or teach for the Sponsored Projects Symposia or specialized SPA training course series; serve as SPA trainer for new contract and grant administrators; serve as institutional single point of contact and/or lead for highly complex sponsored projects (e.g., USAID $55M RESPOND project, USAID EG4PR initiative involving more than 200 faculty, $15M NSF Construction grant, $10M multi-site clinical trial); serve as SPA leader for unit-based or cross- institutional initiatives.
• BA/BS and 6 years of experience in proposal/award review, negotiation, and administration. • Demonstrated experience in problem solving highly varied and unpredictable situations, including those that are complex and often non-recurring. • Ability to work independently, designing new and creative solutions when needed, and to resolve most problems without assistance. • Demonstrated ability to interact with people of all responsibility levels within the U of M and funding agencies. • Excellent communication skills; ability to seamlessly adapt communication style and content to varying audiences (e.g., company and university attorneys and senior management, technology transfer professionals, principal investigators and other researchers, deans, department heads and research administration staff). • Ability and commitment to get to “yes” in negotiations while simultaneously ensuring protection of key university assets and conformance with regental and university policy. • Supervisory/mentoring experience. • Experience using standard computer tools (e.g., MS Office suite, email, calendaring).
• Master’s degree or doctoral/advanced degree. • Experience drafting, reviewing or negotiating confidentiality agreements (CDAs), material transfer agreements (MTAs), data use agreements (DUAs), and other unfunded agreements (e.g., clinical trial compassionate use or $0 research collaboration agreements). • Specialized training in Contract and Grant Administration. • Experience in an academic setting; administrative/business experience in a U of M department.
Internal Number: 332937
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.