A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Please consider your cover letter a demonstration of your ability to produce professional correspondence.
Provide highly responsible secretarial and administrative support to the Assistant Dean and the Law School’s Office of Career Planning; serve as the primary front desk support for the office responsible for greeting, hosting, and responding to inquiries from students, faculty, alumni, and legal employers; exercise initiative and judgment in engaging with students, faculty, alumni, and legal employers regarding job postings, routine questions, scheduling counseling appointments, and routing student and employer questions to the appropriate resource within the office; represent the Law School and Office of Career Planning effectively and professionally in all internal and external interactions.
- Manage multiple appointment calendars, arrange travel, secure conference room reservations, assist in event planning, and perform day-to-day operational tasks such as photocopying, scanning, and maintaining various record-keeping resources;
- Serve as the office receptionist; answer, screen, and direct telephone calls, email inquiries, or visitors; open and close the office daily;
- Provide direction to students, alumni, and employers in person, by phone, and by email; communicate with students regarding upcoming career events and direct student questions to the appropriate Career Planning resources;
- Prepare, edit, and distribute correspondence and office communications, including e-newsletters and social media postings; proofread typed materials for content, grammatical, and typographical accuracy;
- Process, maintain, update, and add job opportunities for students and alumni to our online database;
- Compile and prepare detailed reports from various data sources for use in the office;
- Compose, edit, and distribute biweekly job bulletin;
- Assist in the planning and implementing on-campus recruiting events.
The hours for this position are 8 am - 5pm.
- Associate's degree with one + years of progressively responsibile office experience or equivalent administrative work experience.
- Excellent communication and interpersonal skills;
- Ability to effectively communicate and work directly with all levels of constituents (prospective students, students, staff, faculty, alumni, legal recruiters, and attorneys);
- High degree of professionalism and use of appropriate judgment, discretion, and diplomacy;
- Experienced PC/ Google suite user; experience with calendaring systems (Google/ Outlook), Word, Excel, and PowerPoint are required;
- Proven ability to prioritize and meet deadlines in a dynamic office environment;
- Demonstrated ability to work independently or as part of a team;
- Discretion when dealing with confidential student information;
- Enthusiasm and a can-do attitude.
- Prior secretarial and/or administrative experience is strongly preferred;
- Experience in student services, legal practice, and/or higher education;
- Experience with Symplicity, Mailchimp, Concur, Qualtics, Access, and UM systems are desired.
At the University of Michigan, our dedication to academic excellence for the public good is inseparable from our commitment to diversity, equity, and inclusion. U-M is committed to recruiting, selecting, and retaining a diverse and highly engaged staff community.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 178017
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.