The IP Practice Manager - Prosecution (“PM”) will work closely with others in IP Section Management to coordinate efficient and optimal administration of the IP Prosecution Practice. The PM will serve as the IP Prosecution point person and will coordinate with other administrative departments. This position reports to the Chair, Intellectual Property Prosecution and Counseling Practice (the “Chair”) with a dotted line to the Senior Manager of Attorney Development and Coaching.
This role can be filled in the Boston or San Diego office.
-Day-to-day management of the Patent Prosecution Associates, Patent Agents, and Technical Advisors (collectively “Patent Professionals”), including regular check-ins with Patent Professionals.
-Guide process to determine which Patent Agents and Technical Advisors to sponsor for law school program, and monitor their participation.
-Identify and encourage appropriate Technical Advisors to take and pass the Patent Bar, monitor their progress, approve related expenses, etc.
-Work with Patent Professionals on Professional Development Plans.
-Participate in Associate COMA process and provide analysis and support for Section Management and Committee during elevation evaluation process.
-Work with Attorney Development Team to develop, review and update Training Programs.
-Promote and coordinate internal “knowledge share” meetings and events.
-Identify external opportunities for professional development for Patent Professionals, including participation in professional organizations, attendance at conferences and networking events, and participation in professional development programs such as those offered by the USPTO or The Chamber.
-Participate in compensation and bonus process for Patent Professionals.
-Draft composites for Patent Professionals.
-Coordinate and participate in Evaluation Meetings and Mid-Year Check-ins for Patent Professionals.
-Coordinate with Members, IP Litigation Practice Manager and Practice Coordinator re: workflow management for Patent Professionals.
-Manage on-ramp and off-ramp for Patent Professionals.
-Work with Recruiting and the Chair in connection with Patent Prosecution hiring initiatives.
-Help integrate new Members and Patent Professionals into the Patent Prosecution Practice.
-Monitor time entry, efficiency and profitability of Patent Professionals.
-Review and approve expenses, travel and event attendance for IP Patent Prosecution Practice, and assist with budget preparation and reporting.
-Coordinate with Section Management, Members, and Finance to identify and resolve billing and collection issues.
-Manage transitions out of the firm for Members and Associates.
-Update and enhance Patent Professional Program, in conjunction with HR.
-Develop and supervise Practice Coordinator.
-Work with IP Operations Manager re: Assistant assignments for the IP Patent Prosecution Practice.
-Work with the Attorney Development Team on Mentor, Advisor and Sponsor Pairings for Patent Professionals.
-Work with the IP Litigation Practice Manager to plan and execute member, section and practice group meetings, diversity and IP Women’s Initiative events, and social events
-Prepare IP Patent Prosecution Practice presentations to Policy Committee and others.
-Draft and review website content and responses to RFP’s, and assist with pitches and other marketing and business development initiatives, as needed by IP Patent Prosecution Practice.
-Travel regularly to other offices.
-Assume additional responsibilities as requested.
-J.D. or MBA degree preferred, with 5-7 years of experience in a large law firm—a portion of which should be working in professional development and/or human resources.
-Understanding of law firm accounting and finance.
-Strong analytical abilities, project management and organizational skills.
-Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
-Facility analyzing, working with and presenting data.
-Possess a creative, proactive, and “hands-on” approach to problem solving.
-Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
-Demonstrated ability to grasp and implement new concepts quickly.
-Ability to work independently and as part of a team in a way that fosters collaborative working relationships.
-Outstanding sense of customer service, with demonstrated ability to instill this in others.
-Strong leadership and management abilities.
-Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
-Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
-Experience in employee relations, performance improvement and separations.
-Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
Mintz, Levin, Cohn, Ferris, Glovsky and Popeo, P.C. is a general practice, full service Am Law 100 law firm employing approximately 500 attorneys serving clients worldwide. We are headquartered at One Financial Center in Boston’s Financial District and have additional US offices in Los Angeles, New York City, San Diego, San Francisco, and Washington, DC, as well as an office in London and a strong international practice.
Mintz was founded in 1933 by Haskell Cohn and Benjamin Levin. The firm’s Managing Member is Robert I. Bodian. Our collaborative attorneys work within four core practice areas — Transactional, Intellectual Property, Litigation & Investigations, and Regulatory & Advisory – and combine legal, business, and industry insight to provide exceptional legal strategies for clients in a variety of industries.