The Sr. Immigration Specialist supports all aspects of the Company's immigration program to ensure employees and clients of the Company who are foreign nationals obtain and maintain work authorization and visas. The Sr. Immigration Specialist will strategically provide efficient and high-quality service to internal and external stakeholders; implement immigration policy in a rapidly-growing and fast paced Company; and support the business needs of the Company, its employees and its clients.
The Immigration specialist will work closely with outside immigration lawyers and report directly to an Executive in the Office of General Counsel.
Note: this job description does not recite an exhaustive list of duties and responsibilities.
Primary responsibilities include:
Work closely with outside counsel to prepare documents and filings necessary to obtain immigration benefits, including permanent residency, work authorization and visas for employees and clients of the Company;
Support agents, executives and other colleagues to gather information and data necessary for completion of appropriate immigration forms;
Work closely with Human Resources to manage immigration compliance and immigration process in regard to employee onboarding, relocation and transfers.
Track work authorization or visa expiration or limitations, for instance, so as to ensure legal compliance, or to manage renewal or extension of work authorization or visas as needed;
Manage stakeholder expectations by discussing deadlines, costs, timing and risks.
Work swiftly and efficiently to ensure matters are dealt with in a timely manner and deadlines are met.
Written and verbal communications:
Correspond with clients, employees and outside counsel on a daily basis via email.
Take clear and accurate notes documenting telephone calls/meetings.
Write accurate memorandum documenting the results of research or addressing trends in immigration laws and compliance.
Participate in meetings and conference calls, as needed;
Billing, filing and organization
Track, manage and communicate billings detailing the work undertaken on behalf of clients and employees.
Create and maintain electronic immigration files;
Conduct compliance related audits or projects from time to time, as needed;
Respond to requests related to immigration, as well as other general inquiries.
Bachelor’s Degree required.
Minimum of 5 years of experience working in a business immigration law practice, whether at a law firm or in-house.
Excellent written and verbal communication skills, strong analytical skills and attention to detail.
Ability to work independently, exercise good judgment and discretion, and take initiative.
Ability to solve problems and offer proactive solutions in a creative, compliant and professional manner.
Have a positive, can-do attitude and work collaboratively within a team environment and with other colleagues.
Recognize the legal and practical issues and identify the appropriate action to be taken.
Ability to follow instructions, and to follow through on action items identified in meetings.
Ability to clearly present ideas and summarize complex issues, both in writing and verbally.
Ability to work in a dynamic organization, relate to clients and colleagues, show empathy while delivering customer service, and build relationships with others within the organization to facilitate increased communication and efficiency.
Ability to manage multiple demands and deadlines simultaneously; ability to work well under pressure and to work with a sense of urgency.
Familiarity with Form I-9 and e-Verify compliance.
Knowledgeable of US immigration laws, processes, forms and deadlines; willingness to learn about other countries’ laws and processes.
Proficient in standard Microsoft applications (i.e., Excel, PowerPoint, and Word).
Internal Number: JR2631
About Creative Artists Agency
Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.