As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years.The School of Medicine has an outstanding opportunity for a Director of Personnel Projects.Under the general guidance of the Director of Personnel Policy, the Director of Personnel Projects (Director) is responsible for project-specific guidance and assistance on particular personnel and/or policy matters arising out of School of Medicine (SoM) departments and units. The Director will assume primary responsibility for a wide range of projects related to the consultation, guidance and/or investigation of a variety of personnel issues, such as performance management, remediation, professionalism and compliance. The Director will exercise discretion and independent judgment in handling personnel projects, including:Providing guidance and coordination on employment or appointment-related matters;Developing, accessing and implementing training on specific topics; andInvestigating and coordinating investigations of workplace complaints or grievances.The Director is a key member of a team of directors in the Personnel Policy Unit (PPU) of the Business Unit in the Dean's office in the SoM. In handling assigned projects, the Director is expected to engage in frequent and active collaboration with PPU members, as well as colleagues in the Business Unit, SoM (or UW Medicine) administrators and central UW administrators from various offices, including Academic HR, Human Resources, Labor Relations, the Office of Research (OR), Health Sciences Risk Management, the Ombud's Office, SafeCampus, the University Complaint Investigation and Resolution Office (UCIRO), the Office of Research Misconduct Proceedings (ORMP) and the Attorney General's Office (AGO).This position has a primary reporting relationship to the Director of Personnel Policy. On occasion, the position also may receive direction from and work closely with the SoM Vice Dean for Administration and Finance and the Senior Director of Business and Regulatory Affairs.The Director is expected to understand and support the academic, research, and clinical care mission of the SoM, a nationally and internationally ranked medical school that advances its mission through the efforts of clinical and basic science faculty spread across 32 academic departments (clinical and basic science), with over 2,300 regular faculty, 4,600 clinical faculty and 4,600 medical students and trainees across a five state WWAMI (Washington, Wyoming, Alaska, Montana, and Idaho) region.The Director is also expected to understand the role of the SoM within the UW, a large, complex and high-ranking institution of higher education, as well as the role of the SoM within UW Medicine. Understanding the intersection between SoM education, clinical and research activities, the UW, and UW Medicine's clinical operations is critical to advancing the work undertaken in the Business Unit. SoM is a component entity of UW Medicine that also includes the University of Washington Medical Center (UWMC), Harborview Medical Center (HMC), Northwest Hospital and Medical Center (NWH), UW Neighborhood Clinics (UWNC), UW Physicians (UWP), Valley Medical Center (VMC), and Airlift Northwest. UW Medicine also includes membership in Children's University Medical Group (CUMG) and the Seattle Cancer Care Alliance (SCCA). In addition, UW Medicine has numerous clinical affiliations with other entities such as Seattle Children's Hospital, the Fred Hutchison Cancer Research Center, and the Veterans Affairs Puget Sound Health Care System. UW Medicine's programs include the delivery of clinical services, education of students and trainees, and basic and clinical research programs. UW Medicine's programs also include providing medical care to underserved and disadvantaged persons and maintaining the economic vitality of UW Medicine's owned and managed health system. The Director is required to possess a comprehensive knowledge of practices, policies, and key issues impacting the School's personnel and human resources requirements. The Director also is expected to have a demonstrated ability to work closely and collaboratively with SoM, UW and UW Medicine leadership, administrators, faculty and staff. The Director is expected to understand the position's distinct role in ensuring SoM compliance with employment regulations and policies, while recognizing the intersecting role of separate offices within the UW and UW Medicine to oversee such compliance. The Director is expected to manage a high volume of diverse projects that range in complexity and involve a diverse set of constituent groups, including peers and leadership across the SoM, UW Medicine, and the UW. The Director must manage the workload with attention to detail and competing deadlines, provide clear communications about status updates, and involve key stakeholders in progress reports and decision-making. The Director contributes to the larger Business Unit team as well as the PPU, which is a smaller team in the Business Unit that works on personnel, HR and employment matters.Under the guidance of the Director of Personnel Policy, this position advises SoM leadership, including the vice deans, chairs and directors/administrators, regarding significant personnel and employment issues impacting the operations of the SoM. The Director must work to align SoM operations with SoM and UW priorities, policies, and budgeting considerations as well as compliance with regulations and policies, including the faculty code, that apply to faculty and staff in the SoM's departments and units.POSITION RESPONSIBILITIESRepresentative elements of the Director's duties and responsibilities include the following:Guidance and coordination on employment or appointment-related matters:1. Serve as subject matter expert to SoM and UW Medicine leadership for academic HR matters including guidance on faculty code interpretation and application, UW HR policies, and state and federal regulatory requirements related to academic HR.2. Serve as a resource to SoM chairs and directors/administrators, as well as SoM human resources administrators, on personnel regulations and policies related to professional staff, classified staff, students and trainees. 3. Proactively and in response to inquiries, provide leadership to SoM on particular complex, challenging or disputed individual personnel actions. Projects may include performance management, suspension, disciplinary action, termination, promotions, disability accommodation, leaves of absence and workplace safety concerns. 4. Provide claims support and coordination regarding employee claims, grievances, labor grievances, adjudications and litigation, including serving as primary SoM representative to assigned counsel, mediator or lead administrator.5. Asses risk, evaluate strategic options, and lead strategic decision making to guide matters to resolution, taking into account the multiple processes, goals, and policy or regulatory requirements of different offices within UW and UW Medicine.6. Collaborate closely with UW offices charged with personnel oversight and guidance, including but not limited to: Academic HR, Human Resources, Labor Relations, the Office of Research (OR), Health Sciences Risk Management, the University Complaint Investigation and Resolution Office (UCIRO), the Office of Research Misconduct Proceedings (ORMP) and the Attorney General's Office (AGO).7. Lead coordination between UW Medicine entities and units such as medical directors' offices, legal counsel, practice plan, department and others as necessary in complex faculty matters involving an individual's multiple statuses (such as faculty member, medical staff member, practice plan member).8. Lead processes, decisions and outcomes of such matters. 9. Communicate, or assist in communications among UW leadership, agencies, and the public regarding particular matters and their resolution.10. Ensure adequate records are developed and maintained to document particular personnel actions (academic, staff, students, trainees) and their resolution.11. Collaborate with SoM Director of HR Policy, SoM Director of Personnel Guidance and other SoM HR leadership in management of other HR individual matters.12. Other related duties as assigned.Developing, accessing and implementing training on specific topics:1. Provide education, outreach and training within SoM on personnel related topics such as personnel policy compliance, performance management, diversity, ethics and professionalism.2. Coordinate with and serve as primary SoM contact to other UW or UW Medicine offices charged with providing personnel-related training.3. Participate on SoM, UW or UW Medicine committees and working groups related to training and training topics. 4. Other related duties as assigned. Investigating and coordinating investigations related to workplace complaints or grievances:1. Coordinate with and serve as primary SoM contact to other UW or UW Medicine offices, including UCIRO, ORMP, SafeCampus and UW Medicine Compliance, charged with undertaking institutional-level investigations. 2. Coordinate with and serve as primary SoM contact to individuals engaged from outside UW to perform workplace investigations.3. Perform local level investigations of faculty or staff complaints and concerns, including those related to allegations of unprofessionalism, discrimination, and workplace threats or violence.4. Provide investigation findings and conclusions to SoM leadership, orally or in writing. 5. Other related duties as assigned. Policy development and implementation:1. Identify and analyze issues where policy guidance is needed.2. Research, develop, revise and lead implementation of personnel policies, ensuring compliance with regulations and other policies. 3. Participate on workgroups and committees related to personnel policy topics.4. Other related duties as assigned.MINIMUM REQUIREMENTSLaw degree (preferred) or Master's in Business Administration, Healthcare Administration or similar degree in a related field of study.Minimum of 4 years of experience including:Substantial experience in human resources and employment matters, particularly in the higher education environmentDemonstrated knowledge of and familiarity with laws, regulations and policies related to employment, labor relations and human resourcesOutstanding interpersonal skills and communication skills (written and verbal)Excellent analytical and organizational abilitiesDemonstrated ability exercising a high-level of confidentiality and working with sensitive informationDemonstrated ability to work closely, credibly, collaboratively and confidentially with all levels of an organization, including faculty leaders (physicians and researchers) and staff, on highly complex or sensitive mattersHighly-refined sense of diplomacyProven ability to function independently and effectively navigate within a large organizationProven ability to conduct workplace investigations and provide written or oral findingsExpereince implementing and conducting effective employment trainingA track record of cooperation and creative problem solvingProven ability to perform high-volume work in a fast-paced and sometimes stressful working environmentProven leadership skills to facilitate solutions-oriented approaches and cooperative decision-makingDemonstrated ability to understand and work with highly ambiguous subject matter and to create and bring consensus among those involved and to facilitate action plansProven ability to raise and discuss difficult issues and ask probing questions while maintaining professional and collegial working relationshipsEquivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.DESIRED REQUIREMENTSSubstantial experience in an academic medical and research environmentKnowledge of and familiarity with UW regulations and policies, including those related to human resources, academic affairs, conflicts of interest and professionalismKnowledge of UW School of Medicine and the organization and component entities within UW MedicineCONDITIONS OF EMPLOYMENTMust be available to work evenings and weekends as requiredApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.