Grade ( relevant for internal applicants only ): 10
The Location: New York, NY
The Team: You will be supporting the legal department with respect to a broad range of corporate matters, taking primary responsibility for supporting the corporate governance efforts of the corporate secretary function and assisting in compliance with securities and NYSE requirements as well as all board matters. The role will report to the Associate General Counsel and Corporate Secretary and will play a key role as part of a small team of legal and governance professionals responsible for supporting board governance, public company reporting and general corporate matters.
The Impact: You will work in a dynamic, fast-paced, client-facing environment and will have the opportunity to work independently and be part of a legal team that provides crucial support to the board and the company as a whole.
What's in it for you:
Dynamic, fast-paced environment
Provide crucial support to S&P's Board of Directors and the company at large
Opportunity for growth
Generous benefits package
Assist with the drafting and management of board and committee minutes, agendas, calendars, written consents, routine legal resolutions, secretary certificates, powers of attorney, and other board documents.
Assist with the coordination and execution of board meetings, including management of meeting logistics and distribution of materials through the electronic board distribution portal.
Assist with the preparation and filing (including through wDesk) of Section 16 reports, Form 8-Ks, 10-K, 10-Qs, NYSE affirmations, earnings releases and the proxy statement, including assistance with vendor coordination, annual meeting activities and direct coordination with appropriate functions across the business to obtain information required for filings.
Manage and maintain recordkeeping and custody of board and committee contact lists, authorized corporate signatories, records of delegated authorities, minute books and records, approvals, filings, corporate seal, governance policies, and compliance processes.
Manage and maintain corporate calendar on Outlook, stock ownership records, and other team files relating to filings, investor correspondence (including shareholder proposals) and other routine public company activities (including responsibility for owning various database processes).
Oversee board mailings, including contacting directors regarding the availability and preparation of board packages and coordinating payment of director retainer and meeting fees and reimbursement of travel costs as necessary.
Assist with the preparation of annual shareholder meeting materials, including assistance with the meeting script, ballots, and logistics, and coordination with the inspector of elections and transfer agent as required.
Assist with the distribution, receipt and initial review of director and officer questionnaires.
Update governance and other relevant information on the NYSE site and external company website in coordination with Investor Relations team.
Provide timely responses to clients' and internal requests for information relating to corporate actions and records.
Coordinate and maintain information received from directors and officers on an ongoing basis.
Oversee process for signatures of finalized minutes and corporate actions.
Assist with, obtain and distribute notarizations, apostilles, legalized documents, certified copies, corporate filings and other corporate documents as needed.
Assist in organizing relevant back-up materials to support in-house legal opinions, certifications, and transactions.
Assist with other matters as requested by the Associate General Counsel and Corporate Secretary.
What We're Looking For: Basic Qualifications:
College degree and at least three years of related in-house experience working with attorneys on securities compliance, board governance, and the corporate secretary function at a sophisticated publicly traded company.
Experience preparing, managing and maintaining board minutes, agendas, shareholder meeting materials, and corporate recordkeeping.
Experience with technology and databases related to corporate governance and SEC filings, Microsoft Word, Excel, PowerPoint, Adobe Acrobat and Outlook.
Strong planning and organizational skills with ability to meet deadlines, efficiently multitask, and prioritize work for several simultaneous tasks in a fast-paced environment.
Excellent interpersonal skills: people-oriented, collegial, comfortable with frequent client-facing interactions (via e-mail, phone, and in-person) and capable of building and maintaining key relationships.
Must be resourceful, solution-oriented and self-motivated with the ability to analyze what is needed, learn how to find and process information requested and respond promptly.
Strong verbal/written communication and business writing/legal drafting abilities.
Must be highly detail-orientated, thorough, and diligent.
Able to work in a capacity with strict privacy and confidentiality requirements inside and outside the Company.
This position requires a team player who can work with limited supervision in a fast-moving environment and who is keen to learn and develop her/his legal and tech skills.
Comfortable working independently but with ability to identify issues and escalate accordingly.
Strongly proficient in Microsoft Word and Excel, PowerPoint and Adobe Acrobat.
Prior experience working with in-house attorneys and corporate governance professionals desired as well as experience working across functional teams with representatives from Legal, Tax, Finance and HR.
Paralegal certificate and/or large law firm experience preferred.
Prior experience working with board of directors and/or senior officers preferred.
Must be eager to engage in training on electronic filing databases and board communication portals, such as wDesk and Diligent, on a regular basis to become the Company's go-to resource for key tools in our public filings and Board communication process.
Must be comfortable and eager to develop technological solutions and replicable procedures.
Experience with Diligent or similar electronic distribution portal for board materials is a plus.
Notary certification a plus
This program/position is limited to persons with indefinite right to work in the United States
At S&P Global, we don't give you intelligence-we give you essential intelligence. The essential intelligence you need to make decisions with conviction. We're the world's foremost provider of credit ratings, benchmarks and analytics in the global capital and commodity markets. Our divisions include S&P Global Ratings, S&P Global Market Intelligence, S&P Dow Jones Indices and S&P Global Platts. For more information, visit www.spglobal.com
S&P Global is an equal opportunity employer committed to making all employment decisions without regard to race/ethnicity, gender, pregnancy, gender identity or expression, color, creed, religion, national origin, age, disability, marital status (including domestic partnerships and civil unions), sexual orientation, military veteran status, unemployment status, or any other basis prohibited by federal, state or local law. Only electronic job submissions will be considered for employment. If you need an accommodation during the application process due to a disability, please send an email to: EEO.Compliance@spglobal.com and your request will be forwarded to the appropriate person. The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law.
Internal Number: 6659320
About S&P Global
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