As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years. Overview of the Attorney General's Office and its UW DivisionThe Washington State Attorney General's Office (AGO) provides excellent, independent, and ethical legal services to the State of Washington and protects the rights of its people. The AGO's attorneys and professional staff in approximately 30 divisions and units located in 12 cities across the state provide legal services to more than 230 state agencies, boards and commissions, and colleges and universities as well as the Legislature and the Governor. The University of Washington Division of the AGO provides comprehensive legal services to the University of Washington (UW), which operates three campuses (Seattle, Tacoma, and Bothell) and a large medical enterprise. The UW enrolls more than 55,000 undergraduate, graduate, and professional students, employs over 45,000 faculty and staff, and is ranked among the best higher education research institutions in the country. The Division's office is located in the University District in Seattle.The Division is comprised of 19 AGO attorneys, who are organized into three teams (Employment, General Practice, and Healthcare). The attorneys provide legal advice and representation across a wide variety of specialized areas related to the UW's broad array of operations and activities, including employment law, labor relations, healthcare, student affairs, real estate, business law, intercollegiate athletics, public finance, bonds, intellectual property, tax, benefits, gifts and trusts, and constitutional law. Integral to the Division's responsibility to provide the UW with legal advice and representation that meet the highest professional standards are its 12 UW support personnel, who are employed by the UW. They include three legal assistants/secretaries, three paralegals, a budget fiscal analyst, an administrative assistant, an administrative support supervisor, an executive assistant, and an office administrator. The AGO greatly encourages, celebrates and values diversity. The AGO recognizes that a workforce composed of employees with different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfill its mission of providing excellent, independent and ethical legal services to the State of Washington and protecting the rights of its people.Position DescriptionThe position we seek to fill is the Legal Assistant to the Employment Team (though assistants may also work with members of other teams). This position requires prior experience working in a law office and general knowledge of legal process and terms. Generally, duties and responsibilities include performing legal assistant and administrative work in support of five assigned attorneys. This position may also act as a point of contact between the Division and UW clients, co-counsel law firms, opposing counsel, witnesses, hearing officers, mediators, court personnel, and the public.This position reports to the Administrator and requires attention to detail, the ability to meet tight deadlines, and efficient organizational skills. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with professionals inside and outside the UW and AGO is key. This position will perform special projects as requested and gather, organize, and prepare data for inclusion in reports. This position will present information in a form that will aid division staff and attorneys in accomplishing work and making decisions.RESPONSIBILITIESScheduling-related: Maintain Outlook calendars for all assigned attorneys; schedule meetings and events, and respond to inquiries for availability. Work with support staff from many offices on and off campus to schedule multi-attendee meetings; ensure that each party concerned with the meeting is clear as to date, time, location, attendees, and purpose of meeting. Send out meeting reminder notices as needed. Print out meeting agendas and attachments for the attorneys' meetings. Meet with attorneys individually as needed to discuss projects or scheduling issues.Schedule mediations, arbitrations, and meetings, including coordination of attorney schedules with the schedules of mediators, arbitrators, union attorneys and representatives, and witnesses, including UW personnel who need to be present at hearings. This also involves securing room reservations in various locations, arranging a court reporter and parking.Litigation Support: Draft correspondence and other documents, including pleadings related to cases involving employment of faculty, staff and other personnel. This requires frequent interaction with arbitrators and the Washington State Public Employment Relations Commission, as well as the Faculty Senate, state Personnel Resources Board, Washington State Superior Courts, Washington State Court of Appeals and Office of Administrative Hearings.Assist with discovery and litigation. Prepare legal documents for filing in court via e-filing or process service. Request and gather data in advance of court or board hearings and arbitrations. Incorporate information into documents, retrieve and/or prepare proper forms, reports, tables, and exhibits. Prepare exhibit notebooks for hearings.Monitor and facilitate adherence to deadlines governed by federal, state and/or local court rules; Monitor receipt of information relating to appeals, arbitrations, faculty adjudications and other employment matters, posting appropriate reminders and maintaining the hearing database for arbitrations and PERC matters with the assigned attorney.Mail/Document Processing and Management: Review and prioritize incoming mail for all assigned attorneys. As requested act as backup reader to ensure that critical event deadlines are entered on the office Critical Events Calendar and to ensure such event deadlines are met. Scan or copy letters, client documents, legal papers and other information for files, email attachments, mailing and general attorney use, delegate to students as available. Proofread and format correspondence. Proofread attorney pleading drafts and check for accuracy of citations. Use knowledge of correct format for legal citations. Perform legal research using online and published research tools. Research court rules as necessary for new venue filing rules and pleading formats. Open cases in the AGO's statewide Law Manager database and input all case-related information for employment attorneys. Prepare miscellaneous reports, including quarterly Employment Case Status Reports for clients, from Law Manager. Manage the office labor matters database to ensure that all cases are up to date.Outside Counsel Contracts: Draft contracts using AGO template for outside counsel appointed as Special Assistant Attorneys General, issue assignment letters pursuant to the contracts, add executed contracts and assignments to the database and tracking logs.Travel Arrangements: Manage and submit travel authorization requests for assigned attorneys. Submit requests for reimbursements for travel, ensuring that all travel aligns with UW, AGO, and state policies.Other Duties: Open files in office database, attorney online folders and hard copy. Maintain files by timely filing of pleadings, correspondence, client documents, background information, research and miscellaneous documents. Assist attorneys with registering for CLEs.Provide backup services to receptionist in the absence of student assistants; answer main office telephone, distribute mail, and greet guests.MINIMUM REQUIREMENTS: High School diploma or equivalent and four years of experience in legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent OR One year as a Legal Assistant 2 OR A two-year degree in Legal Secretary Studies, Paralegal Studies or related field of study plus two years of legal office experience OR A combination of five years of college education and/or relevant experience.A Bachelor's degree may substitute for the Legal Secretary or Paralegal degree. Note: Candidates may be required to demonstrate skills in keyboarding, filing, proofreading, grammar, spelling and use of office equipment through agency specific skills testing.Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.