Katten is a firm of first choice for clients seeking sophisticated, high-value legal services in the United States and abroad. Our nationally recognized practices include corporate, financial services, litigation, real estate, environmental, commercial finance, insolvency and restructuring, intellectual property, and trusts and estates. Our more than 650 attorneys serve public and private companies, including a third of the Fortune 100, as well as a number of government and nonprofit organizations and individuals. We provide full-service legal advice from locations across the United States and in London and Shanghai.
Summary for the Practice Management Specialist
The Practice Management Specialist is responsible for supporting the daily operations, administration and management of specific legal practice groups to drive the strategic and profitable growth of the Firm. This position works collaboratively with practice and department leadership and Practice Management professionals on key projects to ensure coordination, effective engagement with Firm resources and high quality execution of strategic projects and initiatives at the department and practice group levels.
The Practice Management Specialist will work proactively and collaboratively with lawyers and business professionals across offices, practice groups and infrastructure departments, including Attorney Development, Legal Recruiting, Marketing and Business Development, Finance, Information Technology and various administrative and operational functional teams. The Practice Management Specialist maintains professionalism and strict confidentiality in all client and Firm matters.
This position can be located in either our Chicago, Dallas, Los Angeles - Century City, New York or Washington, D.C. office.
Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Practice Operations and Administration
Provide highest level of service to department heads, practice group leaders, attorneys and other timekeepers. Support the general daily administration and operations of the practice group, including organization and execution of department, practice group and partner meetings and internal events.
Manage department communications, meeting agendas, minutes, materials and correspondence. Maintain practice group administrative documents worksite. Support the implementation and maintenance of knowledge and matter management systems and manage practice group resources. Maintain content for practice group intranet sites, including resources, news and events and calendars.
Interact with key administrative and operational teams on behalf of the practice group. Where appropriate, facilitate execution of Firm-wide initiatives at the practice group or department level. Identify and recommend process improvements to increase efficiencies across practice and firm operations.
Support practice managers, department heads and practice group leaders in the development of annual business plans for practice groups and associated presentations to Firm administration. Assist with execution of practice group strategic business plan action items. Manage reports and presentations to Firm-wide administration on business plan progress and practice success metrics. Ensure that practice and department initiatives are in line with the goals and objectives of the business plan and the Firm strategic plan.
Partner with the Marketing and Business Development, Attorney Development and Attorney Recruiting teams on related projects and initiatives.
Financial Analysis and Management
Review and analyze department financial information, including attorney production and utilization, billings and collections, budgets and forecasting. Collaborate with Finance team members to respond to requests for financial information.
Knowledge, Skills and Abilities
Bachelor’s degree required; minimum of five or more years of experience in a law firm, financial or professional services or corporate environment. Prior practice management or client services experience is preferred.
Computer proficient with knowledge and understanding in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy, diplomacy and discretion, efficiently follow written and verbal instructions, provide information and maintain effective relationships with a diverse group of attorneys, firm management, clients, staff and outside contacts.
Excellent analytical, organization and project management skills requiring an aptitude for detail and accuracy, in order to perform the essential duties of the position.
Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, high-stressed, detail-oriented work environment utilizing excellent judgement, administrative abilities, and decision-making skills. Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
Dependable team player who exhibits a high degree of initiative, critical-thinking skills, and excellent judgment. Works collaboratively and cooperatively with others in a team-oriented environment. Ability to understand and support firm goals, services, culture and strategy. Highly motivated and strategic focus.
Outstanding organizational, planning, and project management skills including record keeping, and data collection. Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e?mail, or verbally.
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with loyer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies.
Katten will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVIII of the Los Angeles Municipal Code.
Katten is an Equal Opportunity Employer/AA-M/F/SO/Disability/Veteran.
Internal Number: 6121
Katten is a full-service law firm with more than 600 attorneys in locations across the United States and an affiliate in London. We strive to be a firm of first choice for clients seeking sophisticated, high-value legal services nationally and globally. While Katten offers an extensive range of legal services across numerous industries, our core areas of practice include corporate, financial services, litigation, real estate, commercial finance, intellectual property and trusts and estates. Among our clients are a wide range of public and private companies, including a third of the Fortune 100, as well as a number of government and nonprofit organizations and individuals.
The firm has a uniquely flexible and entrepreneurial culture that fosters partnerships with our clients. Knowing the law is not enough. We understand our clients’ business objectives and address their legal needs in a manner that is consistent with the “big picture.” We have earned a reputation for being trusted business advisors, and we demonstrate our value every day in the successful results we achieve.
Katten further understands the advantage of diversity within the firm, and is consistently honored ...for its diversity program. We value the talents and perspectives of our diverse teams of attorneys, which enhance our ability to successfully serve our clients.
Katten and its attorneys serve the community with the same unwavering dedication, commitment to hard work and legal excellence that they bring to all matters handled by the firm. Through our pro bono program, attorneys and other legal professionals give their time, resources and talent to serve individuals and organizations in need, to engage in important national litigation, and to partner with local legal service providers to ensure access to the justice system.
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